Overview
Administrative Assistant – Public Services Jobs in Lewisville, TX at City of Lewisville, TX
Under the general direction of multiple Department Chairs and Program Directors provide leadership, oversight and management for seven departments and programs. The oversight and management include the areas of business and finance, extensive contract and grant administration, academic and staff human resources, teaching and instructional support, computer operations and support, space and research and teaching laboratory support needs. Actively encourage and participate in training and education of staff; implement team building with administrative staff and participate in management meetings with Department Chairs/Directors and other supervisors/managers to discuss departmental issues, concerns and needs. Participate in and oversees the yearly planning of budget together with chairs/directors, faculty, and staff.
Applicants will be screened on a weekly basis. The position can be filled prior to the removal date.
Apply By Date
February 25, 2024 at 11:59pm
Minimum Qualifications
For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.
Three years or more of increasingly responsible business management experience to manage and oversee a complex and diverse group of units and programs in the areas of strategic planning and analysis, financial planning and budget analysis, human resources, space and facility requirements and information technology.
Human resource experience to recruit, supervise, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, discipline, and build effective service-oriented team environments.
Experience with the development of organizational structures, delegating, developing policies and procedures and implementation.
Strategic planning, analytical and program evaluation skills to effectively provide sound recommendations, continually examine systems and develop or revise to accommodate change requirements.
Interpersonal, oral and written communication skills to share information with all levels of personnel and with diverse populations within the Unit, campus and outside agencies.
Knowledge of and skills to implement principles of performance management, multiculturalism and diversity, coaching skills to enhance staff contributions.
Preferred Qualifications
Quantitative and analytical skills to prepare statistical reports, budgets and projections and to interpret reports prepared by others.
Knowledge of University policy and procedures in all areas pertinent to academic departments and programs.
Key Responsibilities
35% – LEADERSHIP
25% – BUSINESS AND FINANCIAL ANALYSIS
15% – MANAGEMENT OF STAFF
15% – ACADEMIC PERSONNEL ADMINISTRATION
10% – INSTRUCTIONAL SUPPORT MANAGEMENT
Department Overview
Under the general direction of the Department Chairs and Program Directors manage the daily operations and the overall administrative services for seven departments and programs: African American and African Studies, American Studies, Asian American Studies, Chicana/o Studies, Cultural Studies, Native American Studies, Gender, Sexuality and Women’s Studies; and assist in the administration of the Taller arte del Nuevo Amanecer (TANA), Bulosan Center for Filipino Studies, and the C.N. Gorman Museum. The units consist of approximately 44 permanent senate faculty FTE, 40-50 temporary lecturer courses hired annually, ~110 graduate student FTE (38-40 Associate Instructors slots annually, 175-180 TA slots annually), 73 registered graduate students, 402 undergraduate majors in 6 distinct majors, 17.5 permanent staff FTE, plus accounts totaling over $12 million (anticipated to continue to increase, due to continued extramural awards).
Position Information
Salary or Pay Range: $99,400/yr. – $196,400/yr.
Salary Frequency: Monthly
Salary Grade: 25 CT
UC Job Title: ADMIN MGR 1
Appointment Type: Career
Percentage of Time: 100%
Shift Hours: Monday-Friday, 8am-5pm
Location: Davis, CA
Union Representation: No
Benefits Eligible: Yes
Hybrid/Remote/On-Site: On-Site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit’s employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family’s needs
For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Work Environment
Occasional work hours outside standard 8am-5pm schedule.
The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
Special Requirements
This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere
Title: Administrative Assistant – Public Services
Company: City of Lewisville, TX
Location: Lewisville, TX
