Overview
Front Office Coordinator Jobs in Dorchester, MA at Delta Physical Therapy, LLC
We are looking for a Front desk agent for our front desk to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company.
Our duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.
You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skills
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional certification with in computer settings is a plus
Job Types: Full-time, Part-time
Pay: $10.00 – $11.00 per hour
Expected hours: 24 – 40 per week
Benefits:
Flexible schedule
Schedule:
Monday to Friday
Weekends as needed
Work setting:
In-person
Education:
High school or equivalent (Preferred)
Experience:
Hotel experience: 3 years (Required)
Work Location: In person
Title: Front Office Coordinator
Company: Delta Physical Therapy, LLC
Location: Dorchester, MA
