Overview
Administrative Assistant-Public Works Jobs in Raymore, MO at City of Raymore
Job Title: Office Administrator – Executive Office
Reports to: Senior Management
Job Summary:
We are seeking a highly organized, detail-oriented Office Administrator to support the executive office in daily administrative operations. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to handle multiple tasks while maintaining a high level of professionalism and confidentiality. This role plays a crucial part in ensuring the smooth functioning of the executive office, providing administrative support to senior leadership, and managing key office operations.
Key Responsibilities:
1. Executive Support:
Provide administrative assistance to executives, including scheduling meetings, managing calendars, and organizing travel arrangements.
Prepare and proofread internal and external correspondence, reports, and presentations.
Manage and prioritize executive emails and phone calls, ensuring timely follow-up and responses.
Handle confidential and sensitive information with discretion.
2. Office Management:
Oversee the day-to-day operations of the executive office, ensuring it runs smoothly.
Coordinate office supplies, equipment, and maintain inventory.
Organize and maintain filing systems and databases, both physical and electronic.
Manage office events and meetings, including catering, room bookings, and preparing meeting agendas.
3. Communication & Liaison:
Act as a liaison between the executive team and internal/external stakeholders.
Serve as a point of contact for executives, clients, and vendors, ensuring professional communication at all times.
Coordinate and facilitate internal communications between departments.
4. Project Management
Assist with special projects and initiatives as needed, ensuring deadlines and objectives are met.
Support the preparation and execution of corporate events and board meetings.
5. Administrative Tasks:
Handle general administrative duties such as filing, typing, scanning, and data entry.
Track and manage office budgets and expenses for the executive office.
Maintain the organization of the executive team’s office space and ensure a professional working environment.
Qualifications:
Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
Proven experience (3+ years) as an office administrator or executive assistant, preferably within a corporate setting.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to multitask and prioritize tasks effectively.
High attention to detail and accuracy.
Discretion and ability to maintain confidentiality.
Professional demeanor with a customer-service focus.
Additional Skills:
Knowledge of office management procedures and best practices.
Ability to work independently with minimal supervision.
Adaptability and the ability to handle shifting priorities in a fast-paced environment.
Application Requirements:
Candidates must upload the following:
Cover letter
Resume
Two-minute video introducing themselves and answering the following questions:
What has been your life’s greatest achievement?
What frustrated you most about your last position or job?
What most attracted you to respond to our ad?
Please submit your video as a link (not as a file) using one of the following methods:
Upload directly on this application (preferred)
Email the link to [email protected]
Text the link to 801-232-1156
Accepted formats include YouTube links, Google Drive links, or other shareable video links.
Title: Administrative Assistant-Public Works
Company: City of Raymore
Location: Raymore, MO
