Overview
Administrative Assistant/Receptionist Jobs in Tucson, AZ at Southwest Hazard Control
Basic Information
Location
NY NY 100 W 33rd
Posted Date
28-Jan-2025
Agency
Solve(d)
Department
Administrative Services
Job Number
46539
Job Type
Regular
Posting Locations
United States – New York, New York
Work Arrangement
Regular – Hybrid
Job Description
About the Job
As an Administrative Assistant, you’ll provide top-notch support to senior managers and teams. You’ll expertly manage travel, coordinate meetings, and ensure seamless operations, while building strong relationships with external partners. Your organizational skills and attention to detail will keep our teams running efficiently.
A Day in the Life
Provide comprehensive administrative support, including copying, filing, ordering supplies, and preparing presentation materials.
Manage travel arrangements, expense reports, and receipts for senior managers, utilizing Concur and Omaha Processing Center.
Coordinate logistics for on-site client and internal meetings, including conference room bookings, catering, IT support, and guest registrations.
Offer calendar support for senior leaders, scheduling meetings, sending invites, and coordinating with client counterparts.
Maintain organizational resources, including team/client rosters, org charts, PowerPoint presentations, and Excel spreadsheets, while providing backup administrative support and ensuring seamless day-to-day operations.
What You Will Need
2+ years of administrative support experience.
Excellent communication and interpersonal skills, interacting professionally with agency staff and clients, and building strong relationships.
Proficiency in Microsoft Office Suite, Concur Travel and Expense management, and virtual meeting platforms (Teams, Zoom, GoToMeeting, WebEx).
Strong multitasking, problem-solving, and organizational skills, prioritizing tasks and delivering results in a fast-paced environment.
Demonstrated flexibility, adaptability, and innovative thinking.
Detail-oriented approach, providing exceptional internal and external service, with strong time management, follow-up, and follow-through skills.
Our Global Benefits
My Time Off (MTO) – our flexible approach to time off that allows you to take the time you need and enjoy it!
Career Progression – we offer personalized development opportunities and clear career pathways.
Health and wellbeing programs that provide you access to different services and offerings to prioritize your health.
Company Savings Plans to help you plan for the future.
Parental Leave benefits for all new parents.
Salary
$50,000.00 – $75,000.00
The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.
About the Agency
https://solved.health/
SOLVE(D), an IPG Health growth accelerator agency, was born from creative agency DNA and built on the premise of using the right combination of data, analytics, technology, and media to help deliver personalized, relevant omnichannel experiences across touchpoints that drive meaningful connections between brands and audiences (HCPs, Patients, Payers). SOLVE(D) is a multifaceted solutions partner – part consultancy, part data, part advanced analytics, part marketing technology company, part media agency – that fosters speed, precision, and growth. SOLVE(D)’s diverse team of consultants, specialists and practitioners apply their collective strength, leveraging the right mix of human and technical enablers, to empower brands to make confident decisions that accelerate business impact and growth.
For U.S. Job Seekers
It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
Apply now
Title: Administrative Assistant/Receptionist
Company: Southwest Hazard Control
Location: Tucson, AZ
