Overview
Administrative Assistant/Receptionist Jobs in Glastonbury, CT at Magellan Financial
Office Administrator–Operations and Administrative Support Specialist
Classification: Non-exempt (Hourly), $_24-25_/hr with growth potential
Reports to: Director of Property Management / Operations Manager
Location: Seattle, WA (On-site)
Summary / Objective:
We are seeking a proactive and detail-oriented Operations and Administrative Support Specialist to join our dynamic team. This role ensures the smooth functioning of day-to-day office operations, supporting multiple departments—including maintenance, accounting, and property management. If you thrive in a fast-paced environment, excel in multitasking, and enjoy process optimization, we’d love to hear from you!
Key Responsibilities:
Office Administration & Front Desk Support:
Serve as the primary point of contact for calls, emails, and visitors, providing exceptional customer service.
Manage front desk tasks: greet guests, receive packages, and coordinate meeting logistics.
Order and maintain office supplies, snacks, and general office stock.
Oversee office organization, light cleaning, and occasional event coordination.
Schedule and organize meetings, office events, and internal communications.
Administrative & HR Support:
Maintain digital and physical filing systems for data accuracy and easy access.
Assist with human resources tasks: data entry, project coordination, and employee file management.
Support marketing efforts, including social media content creation, Craigslist postings, and updating the website (WordPress experience preferred).
Operational Support for Maintenance & Accounting Departments:
Collaborate with maintenance and accounting teams to improve processes and reduce expenses.
Generate and review delinquency reports; communicate with residents on payments and collections.
Handle check deposits, prepare legal notices (e.g., eviction notices), and manage renewals (LLC/RRIO).
Coordinate with rental assistance programs and legal support services as needed.
Qualifications:
Required:
High school diploma or GED.
Minimum of 1-2 years of experience in administrative support, customer service, or office environments.
Proficient in Microsoft Office and Google Suite.
Preferred:
Experience in property management, marketing, or social media management.
Familiarity with WordPress or website content management systems.
Relevant certifications or post-secondary education in business or administration.
Competencies & Skills:
Exceptional communication and interpersonal skills, with a focus on client service.
Strong organizational abilities, capable of managing multiple priorities with precision.
Detail-oriented with strong time management skills and a solution-focused mindset.
Adaptable, proactive, and comfortable in a fast-paced office environment.
Ability to exercise discretion and maintain confidentiality when handling sensitive information.
Work Environment & Physical Demands:
Professional office setting; primarily sedentary with occasional standing or light lifting (up to 25 lbs).
Full-time position: Monday to Friday, 8 a.m. – 4:30 p.m. (40 hours/week, 30 min lunch break).
Travel:
Occasional local travel may be required for errands or meetings.
Why Join Us?
At Walls Property Management, we foster a collaborative and inclusive environment. We offer competitive pay, growth opportunities, and the chance to make a meaningful impact in our community.
Equal Employment Opportunity Statement:
Walls Property Management is committed to fostering a diverse workplace and is an Equal Employment Opportunity Employer. We welcome applicants from all backgrounds and experiences.
How to Apply:
Submit your resume and a brief cover letter via Indeed or email us directly at [insert email]. Applications will be reviewed on a rolling basis.
Job Type: Full-time
Pay: $24.00 – $25.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Work Location: In person
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Title: Administrative Assistant/Receptionist
Company: Magellan Financial
Location: Glastonbury, CT
