Overview
Administrative Assistant/Receptionist Jobs in Orange, CA at Milan Capital Management, Inc.
The Treasury & Accounting Administrator is responsible for confirming wires in proprietary 1031 exchange workflow software, Exchange Manager Pro, and assisting the Finance team in essential accounting and administrative responsibilities. Additional tasks include but are not limited to:
Assisting the Team with Accounts Payable and Accounts Receivable tasks
Assisting with the pulling of bank and Exchange Manager Pro detailed reports to assist in reconciliation processes
Pull client fees from subaccounts at respective banks based on fee reports run from Exchange Manager Pro and resolve any exceptions in an accurate and timely manner
Maintain records of W-9s obtained for vendors and contractors paid through reverse exchanges
Typical schedule for this position is 7:30 a.m. MT to 4 p.m. MT. Overtime as needed. Applicants based in Colorado must be able to commute to our Denver, CO office 1 to 2 days per month.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Confirming wiring instructions for exchanges in Exchange Manager Pro software as well as for any reverse exchange disbursements not submitted through Exchange Manager Pro
Emailing Exchange Manager Pro SaaS statements according to the scheduled invoice dates and ensuring that invoices are properly set up on a recurring basis
Pulling bank statements and Exchange Manager Pro detailed reports to assist in the reconciliation processes
Monitoring and taking ownership over all incoming emails to the [email protected] inbox
Pulling fees within banking platforms to the appropriate fee account, investigating any fees which are unable to be pulled, and maintaining a list of any fees that have not been able to be pulled
Performing additional tasks or responsibilities as needed by the Finance team
Assisting with 1099’s and other tax related fillings
MINIMUM QUALIFICATIONS – REQUIREMENTS OF POSITION
Bachelor’s Degree in related field or equivalent industry experience
Proficient in the following Excel functions:
Basic formatting, sorting and filtering;
Basic formulas including the SUM formula;
Pivot tables
Comfortable with large data sets and ability to review formula results for accuracy
Requirements:
PREFERRED QUALIFICATIONS OF POSITION
Title and Escrow/Real Estate experience preferred but not required
Accounting experience is preferred but not required
BEHAVIORS & TRAITS
Company Values: Creative, Collaborative, Competitive, Curious
Highly ethical
Willingness to learn new skills and take on responsibilities
Comfortable not knowing answers, but resourceful and able to resolve issues
Proactive
Open to receiving and providing feedback
Detail-oriented
Organized
Flexible and adaptable
KNOWLEDGE AND SKILLS
Able to diligently follow processes and escalate potential issues to Management timely.
Able to communicate succinctly and appropriately with the Finance team as well as other teams within the Company.
Strong time-management and prioritization skills.
Able to record, analyze and interpret data.
Experience working both independently and, in a team-oriented, collaborative environment.
Able to demonstrate and hold others accountable for organizational values.
POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time position with 40+ hours of work expected each week.
Minimal travel is expected with this position.
LOCATION AND TELECOMMUTING
This position is remote
Req Benefits:
The compensation for this position will vary depending on factors such as your location, skills and experience. The compensation package may also include incentive and bonus opportunities.
Inspira provides industry-leading benefits including, but not limited to: healthcare, 401K savings plan, company holidays, paid time off, parental leave and an employee assistance program.
Compensation: $21.00/hr-$27.00/hr
Additional Details :
Take the next step in your journey at Accruit, an Inspira Financial Solution. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey – relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, CO, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Employees within a 90-minute radius of our Denver, CO office are required to adhere to the company in-office work guidelines of 4 days per month minimum from 10 am to 2 pm (1 of the 4 days must be a Monday or Friday).
Don’t meet every single requirement? Here at Inspira Financial, we believe there is no “perfect” candidate and want to encourage applying even if all the requirements listed aren’t met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you! We look forward to receiving your application! Check out this Inspira Financial video to learn more about our company!
Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners – helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at inspirafinancial.com.
We have been recognized for our remarkable growth on lists such as Crain’s Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In’s 2025 Best Places to Work and Gallagher’s 2022 Best-In-Class Employer awards.
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Title: Administrative Assistant/Receptionist
Company: Milan Capital Management, Inc.
Location: Orange, CA
