Overview
Administrative Assistant – Rockaway Jobs in New York, New York, USA at Lanterngroup
Location: New York
Join to apply for the Administrative Assistant – Rockaway role at LANTERN COMMUNITY SERVICES, INC
Summary
We are seeking a professional, discreet, motivated, and organized Administrative Assistant to facilitate the efficient operation of our Rockaway Family Migrant Shelter. This position will be responsible for performing a variety of clerical and administrative tasks to optimize the operations’ staff capacity to manage the shelter and provide program and staff support. The incumbent will have exceptional organizational and communication skills, adept at general office tasks, and have the ability to follow established administrative procedures and policies.
Essential
Functions
Perform general administrative tasks
Assist with maintaining office workflow by following established administrative procedures and policies that maximize the efficiency of shelter service
Support the proper organization and filing of all client and staff documentation to ensure compliance with contract and state and local regulations
Assist with the distribution and posting of all required shelter information to ensure residents are well informed
Assist in the scheduling of team meetings including Staff, Clinical, Housing, and Incident Review meetings; assist with recording and distribution of meeting minutes
Assist in the scheduling and tracking of staff compliance with required training and certifications
Assist in tracking shelter compliance with required documentation and reports
Assist in the preparation of reports, documents, policies, procedures, inter-office communications, and letters as needed
Attend and document meeting minutes and summaries, as assigned
Oversee maintenance of shelter bulletin boards, posted materials, and required postings
Assist in the inventory and ordering of office and program supplies
Assist with the processing and recording of check requests, petty cash, and Metro cards
Assist with the upkeep of office equipment and management of contracts with equipment vendors
Perform other duties as assigned
Reports to:
Shelter Director
Status:
Full-time (some evenings)
FLSA Classification:
Non-Exempt
Job Location:
Far Rockaway, Queens
Hourly Range:
$24.72 – $30.21
Required Qualifications
High school and/or GED Diploma
Minimum of two years of office management/admin experience
Excellent computer skills and competence in Microsoft Office Programs (Word, Excel, PowerPoint)
Strong writing, communication, and organizational skills
Ability to work well under pressure and work a flexible schedule when necessary
Work Environment:
This job operates in a homeless shelter and works with a population who may experience mental illness, substance use, disability, HIV/AIDS, and other chronic illnesses.
Physical Demands:
While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, climb stairs, and/or kneel. Occasionally the employee will have to lift and/or move up to 10 pounds. #J-18808-Ljbffr
Title: Administrative Assistant – Rockaway
Company: Lanterngroup
Location: New York, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Clerical, Office Assistant)
