Overview
Administrative Assistant, Search & Evaluation Jobs in North Chicago – Illinois – USA at AbbVie
Position: Administrative Assistant, Search & Evaluation
Job Description
The Search and Evaluation (S&E) group as part of the Abb Vie External
Innovation
(AEI) Group is responsible for leading Abb Vie’s global efforts to find and assess
innovative
new product candidates, research platforms, and
collaboration
opportunities in therapeutic areas that are of strategic interest to Abb Vie.
Responsibilities
include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, scheduling Zoom/Teams meetings; organizational support for events such as the annual CSO Summit and JPMorgan Health Care Partnering Week, preparing and submitting Shopping Carts, ACRs, Purchase Order Change Notices, Payment Terms Exceptions, Vendor Master requests, compiling meeting materials, and other administrative tasks.
Responsibilities:
· Provides advanced administrative support to VP and S&E Team. Works closely with and may provide backup support to other functional areas within the CBSO organization (BD&A, Global Alliances, CSG).
· Monitors and prioritizes executive’s calendar highlighting any conflicts; may author responses to executive emails as requested.
· Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
· Follows company purchasing and other established procedures.
· Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website (CTE), SAP/SRM, DSP and other programs.
· Coordinates office/cubicle moves, new employee office setups and onboarding/offboarding activities
· Professionally interacts with high level executives.
· Consistently handles confidential or business-sensitive information.
· Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
· Proactively identifies and resolves scheduling conflicts.
· Provides administrative support for partnering meetings including Abb Vie-sponsored partnering days, industry forums, corporate sponsor ships, and speaker/panel presentations.
Significant Work Activities
-Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Title: Administrative Assistant, Search & Evaluation
Company: AbbVie
Location: North Chicago – Illinois – USA
Category: Administrative/Clerical
