Administrative Assistant – Secondary

Overview

Administrative Assistant – Secondary Jobs in Pleasantville, IA at Pleasantville Community School District

SUMMARY: With approximately 40,000 acres in California, Sun Pacific® is the largest grower/shipper of navel oranges in the world, the largest grower/shipper of kiwi in North America, the 2nd largest grower/shipper of mandarins in North America, the largest tomato grower in California and renowned for high quality table grapes. Our core focus is on farming, providing us with deep expertise in every aspect of growing these crops, including all cultural aspects, pest control, irrigation technologies and specialized equipment use, all tied together with sophisticated information systems. Our team is growing and currently looking for an Administrative Assistant for our grape operations throughout central California.

REPORTING RELATIONSHIP: The Administrative Assistant will report to the Operations Manager.

DUTIES AND RESPONSIBILITIES: The Administrative Assistant will be responsible for providing office support to farm managers, supervisors, and office personnel. The following are essential duties and responsibilities:

· Assisting in collecting and updating budget information from farm managers, including budgeting for ranch operations, capital, and general farm expenses;

· Maintaining and updating driver lists and general labor records on a weekly basis;

· Processing and confirming purchase orders (P.O.s), ensuring asset numbers match with enterprise records;

· Assisting Accounts Payable (AP) by resolving invoice discrepancies related to asset enterprises;

· Updating and maintaining hand labor rate worksheets for farm managers after board approvals;

· Printing and distributing bird trap maps before pre-harvest periods;

· Facilitating farm manager cell phone approvals by coordinating between IT and management;

· Creating and updating worksheets for farm managers, including job functions and labor rates;

· Maintaining a secure folder of signed documents for reference and future use;

· Distributing and maintaining records of Vehicle Driving Insurance Cards and Motor Carrier Permits for all grape enterprises;

· Ensuring proper approvals and distribution of DMV tags and registrations;

· Tracking and assisting with insurance claims related to auto, property, liability, and loss reports;

· Managing and updating asset lists, including new purchases, transfers, and location changes across all enterprises;

· Ensuring farm managers and mechanics have correct asset numbers, responding to QR code verification requests;

· Maintaining and updating the Fungicide Tracker, ensuring accurate daily spray records;

· Managing and distributing Medical Provider Labels and PTI labels during harvest seasons, and,

· Performing all other duties, tasks, and projects assigned by management.

DESIRED QUALIFITCATIONS:

· Track record of fulfilling responsibilities on time with a high degree of quality;

· Have dependable transportation to work on a punctual and dependable basis, and ability to work late when needed;

· Minimum of 3-4 years of general office experience preferred; and

· High school diploma or GED equivalent required.

SKILLS, KNOWLEDGE, AND ABILITIES:

· Ability to speak, write, and read English and Spanish desired;

· Ability to maintain a high level of accuracy in preparing and entering data;

· Ability to work and communicate effectively with supervisor and other employees;

· Ability to multitask and work in a fast-paced environment;

· Ability to stand and lift/move up to 25 pounds;

· Proficiency in Excel, math skills, general computer skills and good phone etiquette;

· Ability to communicate and provide information verbally and in writing to all levels of management and any other department, as needed; and,

· Ability to report to work early in the morning and be very flexible as needed by varying seasonal production schedules.

COMPENSATION:

· The hourly pay rate offered is $19.00-24.00, DOE.

Job Type: Full-time

Pay: $19.00 – $24.00 per hour

Expected hours: No less than 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Work Location: In person

Title: Administrative Assistant – Secondary

Company: Pleasantville Community School District

Location: Pleasantville, IA