Overview
Administrative Assistant Senior Jobs in Nashville, TN at Meharry Medical College
TEF Design is a San Francisco based, award-winning design firm that provides architectural and interior design services for educational, civic, healthcare, infrastructure, private sector and workplace clients. We are committed to providing excellent design and service to our mission driven projects and clients.
As a firm of 50, we have a small firm feel with large firm expertise and project range. We enjoy learning from the different typologies and unique design challenges, and have developed deep expertise in certain project types.
We are seeking a highly organized and detail-oriented Project Support Specialist to join our team. The ideal candidate will have a proven track record in administrative support, with a strong preference for experience in the Architecture, Engineering, and Construction (AEC) industry and Construction Administration.
Responsibilities
Document Control
Manage the receipt, downloading, and filing of submittals and Requests For Information (RFIs) for architect’s review and forwarding to appropriate consultants.
Manage and organize Construction Administration file system
Tracking due dates and issuing reminders to project team members.
Maintain daily up-to-date internal Construction Administration logs
Maintain up to date drawing files
Documentation review and quality control including forms, drawing documentation
Maintain standard procedures throughout project phase for regulatory review and approval
Package Transmittals
Serves as a point of contact for transfer of files, documents, and drawings and samples with external contacts
Preparing transmittals for building agencies, contractors, etc.
Scanning, copying, filing, compiling drawings/documents
Print Shop / Courier Coordination
Qualifications
3-5 years of office or administrative experience required
AEC industry experience preferred
Construction administration and California’s Department of Health Care Access and Information (HCAI) experience preferred
Proficient in Google Sheets / Docs
Familiar with Bluebeam or Adobe Acrobat Pro
Familiarity with Construction Management Platforms (Newforma, Procore, eBuilder/Trimble) preferred
Compensation
TEF offers a competitive and comprehensive compensation package, including health benefits, disability insurance, 401k retirement plan with company match, vacation, sick leave, tax deferred Clipper Card program, and discretionary performance bonuses. The salary range is approximately $75,000-$85,000 depending on experience.
Please send your resume and letter of interest to [email protected].
www.tefarch.com
Job Type: Full-time
Pay: $75,000.00 – $85,000.00 per year
Benefits:
401(k)
Health insurance
Life insurance
Paid time off
Retirement plan
Schedule:
8 hour shift
Work Location: Hybrid remote in San Francisco, CA 94109
Title: Administrative Assistant Senior
Company: Meharry Medical College
Location: Nashville, TN
