Overview
Administrative Assistant (Temporary; Estimating Department) Jobs in Sanford, FL at New Seminole Masonry Llc
Office Manager and Administrative Support position
About The Episcopal Church in Southeast Florida
Founded in 1969, The Episcopal Church in Southeast Florida has been a pillar of faith in our community. We welcome peopleof all walks of life to join one of our 74 churches, 14 schools, and communities to strengthen and deepen their relationships with Jesus Christ. Our diocese is a home where all members of our vastly diverse communities are loved equally and cherished for the spirit they bring to our faith. Through our ministries and presence in the wider community, we work to create a more just world for all.
About the Position
The Bishop’s Office is seeking an Office Manager and Administrative Support (OMA) who will play a key role in supporting the ministry of the Canon for Administration to ensure adherence to internal policies and procedures and contributing to the day-to-day operations of the office. A critical part of this role includes managing and maintaining ourdiocesan database, which serves as the foundation for effective communication and connection across our churches, schools, and ministries. The OMA will also support the Director of Communications in telling our story across the diocese and beyond. This position is ideal for someone who feels called to serve through the gifts of organization, communication, and collaboration. The OMA will be instrumental in helping us steward relationships, streamline internal systems, and uplift themission and ministries of our diocese with clarity, care, and purpose.
The OMA administratively supports the work of the Canon for Administration, to whom the position reports, and is responsible for office internal procedures, including:
Serve as the point person for Comcast, troubleshoot service disruptions, and open tickets
Manage all Verizon Accounts, including purchasing new devices, handling plan adjustments, and overseeing account openings and closings
Purchase office Apple and Lenovo devices, manage and schedule repairs, open tickets, and handle warranty claims through Apple Care + and Lenovo
Sending, tracking, and following up with IT Tickets to our vendors.
Manage the office’s main email account, communicate and respond to inquiries, forward messages to appropriate staff, and handle requests as they come in.
Manage 3CX, the office’s phone system. The Director of Communications will provide holiday greetings to record and schedule. Open and track tickets
Manage Google Workspace and handle user accounts, create distribution lists, reset passwords when needed, and open support tickets for system related issues
Oversee Zoom accounts, including resetting passwords, transferring licenses, and opening tickets for technical issues.
Under the direction of the Director of Communications the OMA is responsible for the following areas:
Database Website Management
Manage databases and contact lists
Update, clean, and organize data to support communications and outreach
Create and manage website event registrations, calendar updates, and pull lists
Maintain and update distribution lists within Google Workspace from the database
Alert Media and Storm Disaster Plan
Send emergency alerts through Alert Media
Ensure alerts are clear, timely, and aligned with organizational protocols
Update, schedule, and distribute messages to the appropriate audiences
Annually update the office’s storm and disaster plan
IT-Savvy for Simple Office Solutions
Comfortable troubleshooting basic IT issues (printers, email, software, etc.)
Quick learner who can adapt to new software and communication platforms
Graphic Design Support
Proficiency in Canva for quick, high-quality designs
Experience using Adobe Illustrator is a preferred
Video Recording & Editing
Ability to record and edit short-form and basic long-form videos if needed
Experience with iMovie, or similar editing software
Social Media
Ability to create engaging visuals for social media posts if needed
Experience scheduling and posting on Facebook, Instagram, YouTube Shorts and other platforms
Education Requirement
Bachelor’s degree
General requirements
Strong attention to data accuracy, segmentation, and reporting
Proficiency with CRM systems and Constant Contact, or similar tools
Ability to update, schedule, and distribute messages to the appropriate audiences
Ability to create digital graphics using our branding
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Miami, FL 33132 (Required)
Work Location: In person
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Title: Administrative Assistant (Temporary; Estimating Department)
Company: New Seminole Masonry Llc
Location: Sanford, FL
