Overview
Administrative Assistant – Temporary (Remote/Flexible) Jobs in Acton, MA at Insulet Corporation
Full Job Description
Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.
We are looking for highly motivated, performance driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!
Temporary Administrative Assistant Job Summary:
Insulet is looking for a Temporary Administrative Assistant to assist with onboarding new Commercial leaders and provide general temporary administrative support as needed. This is a short-term assignment of approximately 2 months and will be collaborating closely with the Executive Assistant in support of SVP of Global Commercial Capabilities (GCC)/US GM. The ideal candidate will have experience making travel arrangements using Concur, be highly proficient in Outlook calendaring, and be able to collaborate and coordinate effectively with other executive assistants.
Temporary Administrative Assistant Duties and Responsibilities
Perform general, specialized, and confidential administrative functions supporting new hire onboarding, organize and coordinate community and stakeholder engagement activities, and work in collaboration with the EA in support of SVP, GCC/US GM
In working with the EA for SVP, coordinate and follow up with:
IT – onboarding processes for laptop, cell phone, desk/Jabber phone, access to shared sites/folders, SAP account activation
Facilities – physical office assignment, badge request
Finance – corporate credit card request, Concur & SAP set up/activation
Scheduling 1:1 and introductory team meetings with Executive Leadership Team and key stakeholders
Perform administrative tasks on a confidential and professional level
Provide administration duties to include heavy calendaring and booking travel
Use Concur for booking travel; prepare and submitting expense reports
Coordinate team events, meeting logistics and activities (set up meetings, hotel accommodations, catering, venues) as needed
Collaborate with other departments to ensure efficient communication and workflow
Prepare and edit documents, reports, and presentations as needed
Qualifications:
High school diploma or equivalent
Previous experience in an admin support/clerical role
Effective interpersonal and communication skills with the ability to adapt
Extensive knowledge of Word, Outlook, Excel, PowerPoint
Extensive knowledge of Zoom meetings and webinars and MS Teams
Must be able to work independently with little supervision for routine tasks
Must have excellent verbal and written skills (polished and professional)
Demonstrate the ability to learn quickly and adapt to changing situations and priorities
Strong collaboration, communication, and teamwork skills
Strong attention to detail/ accuracy, meeting deadlines, and organizational skills to manage multiple priorities
Ability to adhere to company policies and guidelines
NOTE: This position is eligible for 100% remote working arrangements (may work from home/virtually 100%; may also work hybrid on-site/virtual as desired). #LI-Remote
The candidate for this r…
Title: Administrative Assistant – Temporary (Remote/Flexible)
Company: Insulet Corporation
Location: Acton, MA
Category:
