Overview
Administrative Assistant to the CTO Jobs in Manhattan, NY at Mr. C Miami – Coconut Grove
Title: Administrative Assistant to the CTO
Company: Mr. C Miami – Coconut Grove
Location: Manhattan, NY
About Us:MedReview is a leading Payment Integrity company, dedicated to be the authority in affordable, quality, and appropriateness of medical care. We are seeking a dynamic and detail-oriented Administrative Assistant to support our Chief Technology Officer (CTO). The ideal candidate will be a problem solver who is proficient in managing administrative tasks, enabling our CTO to focus on strategic initiatives and technology leadership.
Job Description:The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.
Responsibilities:
Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements
Handle correspondence, including emails and phone calls, directing inquiries to the appropriate department when necessary
Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored
The Admin will be liaising with the finance department
Assist the CTO in processing purchases which includes:
Shipping/receiving equipment for new hires and collecting equipment for terminations.
Updating inventory status for equipment
Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment
Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc
Purchase items from vendor website and create corresponding POS
Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received
Maintain an organized filing system for important and confidential company documents
Send/receive physical equipment and properly inventory in storage room
Retire and dispose of old inventory:
Contact disposal vendor
Inventory equipment for disposal
Collect certificate of destruction
Facilitate internal communication within the technology department by distributing information and updates as needed
Schedules repairs and other on-site visits
Manage department’s meetings and calendars. (Vacations, sick, etc.)
Sends out companywide email alerts and notifications
Liaison with the facility – Building management: New hires, Terms, Badges.
Manages consultant hours in Halo
Perform additional administrative tasks and projects as required by the CTO
Requirements:
Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting C-level executives
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational skills and the ability to multitask and prioritize work effectively
Strong communication skills, both written and verbal
Ability to handle confidential information with discretion
A proactive approach to problem-solving with strong decision-making skills
Bachelor’s degree in Business Administration or related experience is preferred
Role is Hybrid in the Financial District
Benefits and perks include:
Healthcare that fits your needs – We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents
401(k) with Employer Match – Join the team and we will invest in your future
Generous Paid Time Off – Accrued PTO starting day one, plus additional days off whe…