Overview
Administrative Assistant to the Superintendent — Girard City Schools Jobs in Girard, OH at Trumbull County Educational Service Center
YOUR ROLE
At Place Foundry, we create places that inspire pride, foster connection, and catalyze economic growth. As our Operations Administrator, you’ll provide essential support to our team of planners, civil engineers, architects, and development strategists. Your organizational talents will help us maintain the systems and processes critical to our mission of transforming spaces, businesses, and communities.
How to Apply
Visit https://www.theplacefoundry.com/careers to submit your application, including a cover letter and resume. Highlight any additional relevant skills, experience, or qualifications.
WHAT YOU WILL DO
Contract & Compliance Management
Maintain contract database and tracking system
Process new contracts and renewals, ensuring proper documentation
Manage firm-wide licensing and registration requirements
Track license renewals and continuing education requirements
Prepare and submit regulatory documentation
Ensure compliance with industry regulations
Financial Operations
Process vendor invoices and expense reports
Manage client billing and payment collection
Reconcile financial transactions
Support monthly financial closing processes
Manage company insurance policies and renewals
Process insurance claims and maintain records
Project Administration
Organize and maintain project databases
Generate reports and analytics on project performance
Support project teams with data needs
Implement and maintain data management systems
Office Management
Oversee the day-to-day functioning of the office
Maintain office equipment and coordinate facility maintenance
Ensure adequate office supplies are available
Ensure a safe and clean work environment
Review and update office policies as necessary
Vendor Relations
Liaise with the legal team for contract reviews when necessary
Coordinate with insurance providers
Ensure appropriate coverage levels are maintained
Manage relationships with key service providers and vendors
Your Qualifications
Bachelor’s degree preferred; High school diploma or equivalent required
2-3 years of experience in administrative or operational support roles
Strong proficiency in Microsoft Office Suite
Knowledge of basic accounting principles
Excellent organizational and communication skills
Detail-oriented with ability to prioritize multiple tasks
Experience in the architecture or design industry a plus
Compensation & Benefits
Salary Range: $45,000 – $55,000 annually (commensurate with experience)
Classification: Full Time
FLSA Status: Non-Exempt
Travel Requirements: Minimal (0-25%)
Location:
Place Foundry
728 North Prospect Street, Suite 101
Rockford, IL 61107
How to Apply
Visit https://www.theplacefoundry.com/careers to submit your application, including a cover letter and resume. Highlight any additional relevant skills, experience, or qualifications.
Place Foundry is an Equal Opportunity Employer committed to a diversified workforce.
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Education:
Bachelor’s (Preferred)
Experience:
Administration: 2 years (Preferred)
Ability to Commute:
Rockford, IL 61107 (Required)
Ability to Relocate:
Rockford, IL 61107: Relocate before starting work (Required)
Work Location: In person
Show more
Title: Administrative Assistant to the Superintendent — Girard City Schools
Company: Trumbull County Educational Service Center
Location: Girard, OH
