Overview
Administrative Assistant to the Superintendent Jobs in Glenpool, OK at Glenpool School District
Full Job Description
GLENPOOL PUBLIC SCHOOLS JOB DESCRIPTION
Position Title: Administrative Assistant to the Superintendent
Reports to: Superintendent
FLSA Designation: Non-exempt
Calendar: 12 month
SUMMARY: Assists Superintendent, Board of Education Members and District Administrators by performing secretarial duties such as typing, responding to phone calls and maintains files. Acts as liaison between District and community, Superintendent and parents, and Superintendent and staff. An ideal candidate will have advanced organization, communication, and record keeping skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned by supervisor.
Responsible for correspondence, reports, notices, recommendations, purchase orders, check requests and forms for Superintendent and staff
Obtains, gathers and organizes pertinent data as needed and puts it into usable forms
Maintains a regular filing system and processes incoming correspondence as instructed.
Places and receives phone calls and records messages
Orders and maintains supplies as needed
Performs financial accounting tasks associated with the specific position
Maintains a schedule of appointments and makes arrangements for conferences and interviews
Interfaces with District parents, community, the press and legislative leaders regarding District and Board of Education issues
Welcomes visitors and arranges for their comfort, screens unexpected callers in accordance with guidance from Superintendent
Operates job-related equipment, i.e., word processors, computers, copy machines, tablets, facsimile machines, etc.
Works with various software applications, entering and retrieving data as needed
Works well with both supervisors and other members of the team
Maintains consistent and punctual attendance
Performs other duties assigned by supervisor or administrator
Manages or assists in managing substitute teacher placement
SUPERVISORY RESPONSIBILITES: None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE: HS diploma or GED and at least two (2) years general office work and/or training; basic computer skills to include a working knowledge of word processing, spreadsheet, and databases preferred. Experience in public schools preferred.
CERTIFICATES, LICENSES, REGISTRATIONS: None
OTHER SKILLS AND ABILITIES: Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to learn and utilize new software programs as systems are upgraded. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demanded described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
“While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk an…
Title: Administrative Assistant to the Superintendent
Company: Glenpool School District
Location: Glenpool, OK
Category:
