Overview
Administrative Assistant/Travel Staff Associate Jobs in Alliance, NE at Box Butte General Hospital
OFFICE COORDINATOR 32-40 HOURS/WK – MONDAY-FRIDAY – 8:00-4:30
Job Summary
The Office Coordinator works under the supervision of the Director and/or Assistant Director. The Office Coordinator is the “first face of Tri-Area Trucking School” to all visitors, current students, and alumni and is responsible for providing exceptional customer service. The Office Coordinator is responsible for registering students, team technology, providing compliant processes for all departments, ordering supplies and performing other duties as assigned by the Director.
Job Duties and Responsibilities
Customer Service & Staff Support
Greeting and providing initial assistance to visitors
Insure the entry, lobby and waiting area are properly maintained, stocked and welcoming
Answer and direct incoming telephone communications
Demonstrate a basic understanding of all Tri-Area Trucking School programs
Demonstrate knowledge of Tri-Area Trucking School departments with the ability to direct inquiries to the right person and/or department
Assist data entry throughout the enrollment process using CVue. From new lead to graduation
Filing, data entry and uploading of scanned documents
Provide additional staff support as needed
Student Support
Perform Registrar duties
Keep record of student attendance call ins
Handle transcript requests
Posting of student payments and reconciliation to CVue
Reconciliation of the 3rd part servicer records/ledgers
Copy and assemble various departments’ information packets
Director Support
Assist Director with various reporting activities
Actively participate in student retention and special school functions
Preparing certificates, transcripts, and class records
Notify Director of any office equipment needing repair/service
Communicate with Ross Education departments as needed
Compliance
Follow all Ross/Tri-Area Trucking School Policies and Procedures for data entry, filing, student records
and documentation
Ordering Supplies
Order general office and computer/printer supplies from appropriate vendors
Receive and verify shipping items and distribute them accordingly
Send outgoing mail/UPS
Receive incoming mail/UPS
Perform related work as required
Benefits
Health, Dental & Vision Insurance
Paid Time Off
401(k)
Tuition Reimbursement
Employee Referral Bonus Program
Monthly pay – last business day of the month – direct deposit
Requirements
High School Diploma or GED equivalent
4+ years’ work experience in administrative, clerical or other work requiring knowledge of general office procedure, equipment, basic bookkeeping and good attention to detail
Some post-secondary education, such as certificate/diploma or degree from an institution accredited
by an agency recognized by the US Department of Education or the Council of Higher Education Accreditation (CHEA) is preferred
Ability to greet all visitors to the building with a pleasant and professional manner, and always treat visitors with respect and offer prompt service
Ability to track orders to meet student and staff regularly scheduled needs, using the Ross calendar and direction from the Campus Director
Ability to work with vendors and track expenses. Follow Ross policies for vendors and orders
Ability to answer inbound phone calls with a pleasant and professional tone, and always treat callers with respect and offer prompt service
Flexibility to change priorities, as directed by the Director and/or Assistant Directors and to support other departments or projects as needed
Protection of student and/or employee privacy is expected in the handling of confidential and/or financial information
Must have sufficient visual and auditory ability to operate computer equipment, use telephone, read materials, and office equipment
Professional communication encompasses written, oral, visual and digital communication. Successful communication skills are required for working at Ross and involve the following: writing, reading, editing, speaking, listening, software applications, data entry and reporting, and internet research
Ability to build rapport with students and staff
Ability to work with different teams
Ability to remain focused and adapt quickly in fast-paced environments
Ability to achieve goals; We work to make our students successful and we measure that in individual and team accomplishments
Strong attention to detail and accuracy, and commitment to quality
Ability to organize your work and meet deadlines
Demonstrate professionalism in manner, dress and conduct as a representative of TATS and a student mentor
Adhere to TATS Code of Conduct and professional ethics
Position is in person at the Freeland campus
Ross Education/Tri Area Trucking School is and Equal Opportunity Employer
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Title: Administrative Assistant/Travel Staff Associate
Company: Box Butte General Hospital
Location: Alliance, NE
