Overview
Administrative Assistant, Undergraduate Program in Neuroscience Jobs in Vancouver, Canada at The University of British Columbia
remote type:
This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.
Staff – Union### ##
** Job Category
** CUPE 2950## Job Profile
CUPE 2950 Salaried – Administrative Support 4 (Gr7)### ##
** Job Title
** Administrative Assistant, Undergraduate Program in Neuroscience### ##
** Department
* * Administrative Management and Support | Neuroscience Program | Academic Portfolio### ##
** Compensation Range**$4,594.00 – $4,827.00 CAD Monthly### ##
** Posting End Date
** May 10, 2026
*
* Note:
** Applications will be accepted until 11:59 PM on the Posting End Date.
** Job End Date
** Ongoing This is a part-time position at 50% FTE, equivalent to 17.5 hours per week. Please note that the posted salary range is the full-time salary and will be pro-rated at 50% for this position.
Please include a cover letter as part of your application.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.
Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
** Job Summary
** The Administrative Assistant provides advanced, senior-level administrative support to the Director of the UBC Undergraduate Program in Neuroscience (UPN). The incumbent independently manages the Director’s executive calendar, prioritizes meeting requests and appointments, and triages or responds to complex inquiries with sound judgement and professionalism.
Working closely with the UPN Director and Program Manager, the role ensures the efficient operation of the UPN by coordinating administrative processes, organizing reviews and committee activities, and maintaining and improving unit procedures. The position also manages internal and external events and communications for the UPN and supports human resources and appointment processes.
The incumbent works with initiative and minimal supervision, ensuring accuracy, timeliness, and attention to detail in all tasks, and applies a thorough understanding of University policies, procedures, and academic programs.
** Organizational Status
** Reporting to the UPN Program Manager, the incumbent works closely with other staff as a member of the UPN administration team. Most tasks are undertaken independently, seeking guidance from the UPN Director or Program Manager with new or complex issues. The incumbent works with faculty, staff, and students and liaises with numerous University offices including the Dean of Arts Office, Dean of Science Office, Dean of Medicine office, Payroll, Science Skylight, and UBC Communications and Marketing.
** Work Performed
*** Provides day-to-day senior level administrative support to the UPN Director, which includes responding to and/or triaging complex inquiries and providing information of a complex nature on behalf of the UPN Director; composes complex correspondence.
* Provides complex calendar management to the UPN Director’s schedule by strategically prioritizing meeting requests and appointments, and ensures all materials are prepared in advance of meetings, maintaining bring-forward items for the UPN Director. Attends meetings and takes notes as appropriate.
* Drafts and edits reports, compiling data and conducting routine research on various academic and education related topics for the UPN Director.
* Coordinates the processes for internal and external Unit Reviews by collecting and assembling data such as teaching evaluations, compiling reports, scheduling visits with internal and external reviewers, arranging meetings as directed by the UPN Director and/or UPN Program Manager.
* Organizes UPN administrative meetings including initiating calls for and gathering agenda items, preparing agendas, taking and distributing meeting minutes, and tracking follow-up items.
* Maintains various UPN committee assignments and organizes UPN committee meetings.
* Updates UPN program website and social media accounts regularly to both ensure accuracy of content and maintain social media presence.
* Develops and maintains UPN intranet and relevant resources for faculty, staff, and students.
* Handles mass communications on behalf of the Director or UPN Program Manager and maintains email lists for different audience groups and purposes.
* Organizes UPN special events, such as graduation receptions, academic launches, end-of-term celebrations, etc. as requested by the UPN Director or Program Manager and communicates event requirements to appropriate staff for implementation.
* Handles financial activities such as making office supplies purchases, retaining the Program credit card, and providing monthly reports to the UPN Program Manager for review and approval.
* Organizes awards processes for the UPN, such as Leadership, Research and EDI-D awards.
* Compiles and tracks faculty, staff and student…
Title: Administrative Assistant, Undergraduate Program in Neuroscience
Company: The University of British Columbia
Location: Vancouver, Canada
Category:
