Overview
Administrative Associate Jobs in Phoenix, AZ at Arizona State University
Full Job Description
Performs varied advanced secretarial and administrative work unique to the work unit requiring initiative and independent judgment. Incumbents work independently under general direction. Maintains official records and implements administrative policies. Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies, and practices. Incumbents may have contact with high-level administrative offices requiring the use of business vocabulary, tact, discretion, and judgment.
Job Family
Clerical & Admin Support
Department Name
Edson Pre licensure
Full-Time/Part-Time
Full-Time
VP Code
VP/EXEC VICE PROV DPC
Scope of Search
Open
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$21.21 – $31.26 per hour; DOE
Close Date
03-April-2024
Category
02
Essential Duties
Executes a variety of office administrative support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within scope of position.
Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special event, maintaining record-keeping systems, opening and reviewing incoming mail, and responding to inquiries.
Maintains and updates databases and spreadsheets; conducts database queries using Microsoft Office suite, My Clinical Exchange; Castle Branch, Exact, and other software programs; prepares special and recurring reports containing specialized or sensitive information following supervisor’s general direction.
Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
Monitors and updates inventory and account records for unit or department.
Works with students and faculty to ensure clinical compliance items are complete.
Plans and arranges conferences, meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals.
Implements new policies, procedures and practices impacted by decisions made by supervisor at meetings and/or conferences.
Minimum Qualifications
Bachelor’s degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
Desired Qualifications
Evidence of a Bachelor’s degree AND two (2) years’ experience in an administrative position;
Experience working within higher education with respect to College activities; Experience working with Microsoft Office programs (i.e., Word, Excel, PowerPoint, Publisher);
Experience working with database programs (i.e., PeopleSoft, Dashboards, Excel etc.);
Experience working with Learning Management Systems (i.e. Black Board, Canvas, etc.);
Demonstrated knowledge of academic policies, procedures, and organization; Demonstrated kno…
Title: Administrative Associate
Company: Arizona State University
Location: Phoenix, AZ
Category:
