Overview
Administrative Associate Jobs in Jacksonville, FL at The Haskell Company
Full Job Description
Overview:
Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. Wepromote an environment that encourages innovative ideas and allows you to develop the best “how” to get the job done.
At Haskell, we Create Things That Matter and have prioritized our team members’ experiences. One of our company pillars is to “Provide Team Members the BEST Job of Their Lives” and we manifest that in a variety of ways. Our Employee Stock Ownership Plan (ESOP) creates stock ownership for our full-time team members. As an employee-owned company with an ownership culture, we work together for the benefit of our clients and each other.
In this role, you will be responsible for Front Desk Reception, Conference Services, Mail Room, and other administrative duties as assigned by the Supervisor and/or Director of Administrative Services. You will provide team-oriented assistance and backup support to other personnel in the department as assigned.
Job Responsibilities:
Conference Services
Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients
Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems
Setup, clean up, and stock conference rooms for meetings
Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services
Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed
Maintains a current conference services calendar for upcoming meetings/conferences
Front Reception Desk
Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner
Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general
Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable
Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting
Maintain a neat, clean, and professional reception desk and area
Employee activities include but are not limited to assisting with corporate events
Maintains inventory for the Company Store and processes orders and invoices
Mailroom
Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail
Maintain postage, postage equipment, and mailing supplies and organized mail department
Research and routes unidentified and generic mail
Runs miscellaneous errands per supervisor’s request
Delivers copy paper to designated areas two times a week or as requested
Assist with facility reque…
Title: Administrative Associate
Company: The Haskell Company
Location: Jacksonville, FL
Category:
