Overview
Administrative Associate (Facilities), GS6, Fixed Term (1 year), Kabul, Afghanistan, Post#21378 (Open to Afghan Nationals Only) Jobs in Kabul, Kabul Province, Afghanistan at UNICEF
Title: Administrative Associate (Facilities), GS6, Fixed Term (1 year), Kabul, Afghanistan, Post#21378 (Open to Afghan Nationals Only)
Company: UNICEF
Location: Kabul, Kabul Province, Afghanistan
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child,a futurehttps://www.youtube.com/watch?v=mbkJiMmvKqkHow can you make a difference?Under the supervision and guidance of the supervisor, the Administrative Associate GS 6 will be responsible for executing a broad variety of procedural and specialized administrative tasks within the Admin Unit. This requires in-depth knowledge of UNICEF administrative procedures, processes, and policies.
The Administrative Associate GS 6 will be accountable for both specialized and procedural communications, operational and administrative support services.
Key Functions, Accountabilities, And Related Duties/tasksOffice Planning & Project Management (specialized)
Providing inputs for the cash flow to the focal person.
Ensures the availability of timely, complete, and accurate information and data for preparing the admin section work plans and project management plans.
Undertakes basic research and performs comparative analysis of project/programme related data.
Monitors project implementation against established milestones and makes recommendations to improve performance.
Helps ensure timely compliance with agreed deadlines.
Acts as a focal point in the review of the completeness of data reports with key monitoring and evaluation information.
Providing inputs into the supply plan, and admin budget and is part of their reviews.
Procurement
Assists in the drafting of new/revised Terms of References for the procurement of Long-Term agreements for Admin services.
Facilitates the processing of contracts for consultants and external partners that provide a service to the admin section where applicable. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logistical arrangements.
Providing inputs into the performance appraisal of the admin office-related contractors.
Maintains up-to-date vendor lists, partners, and consultant rosters.
Communications & Workflow
Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
Communicates routine and some non-routine information pertaining to the work of the team.
Establishes and maintains the office filing and reference systems, both traditional and digital (admin shared Point); and ensures the inter/intra-net websites are up to date and accurate.
Calendar/Meetings/Correspondence Management
Maintains the Admin Section office calendar and arranges meetings.
Takes minutes of Admin meetings, ensuring accuracy, attention to detail and coherence.
Events/Logistics
Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers, and hosts.
Arranges times through liaising with participants over availability.
Liaises with budget focal points and section over costs and needs.
Prepares background materials for participants and uploads cleared materials on the intranet.
Prepares and maintains agendas on meetings and events related to the work group commitments.
Invoice Processing
Processing the …
