Overview
Administrative Associate III Jobs in Bozeman, MT at Montana State University
Salary: $24.89 Hourly
The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Harlem YMCA is seeking an Administrative Assistant for their New Americans Initiative program. The New Americans Initiative Administrative Assistant will be responsible for administrative and general office functions, to support the quality and functionality of the New Americans Initiative programs and services.
Key Responsibilities:
Administrative Responsibilities:
Ensure the functionality of the NAI office by maintaining effective filing and administrative systems, managing office inventory and purchases, overseeing participant use of laptops, and conducting daily inventory checks. Prepare internal and external reports and update documents as necessary.
Maintain up-to-date program flyers, marketing materials, class schedules, and the New Americans Initiative website.
Maintain internal case files, including, but not limited to, intake, goals and outcomes, pre-testing and post-testing, attendance records, case notes, and ensure that supporting documentation is scanned and uploaded into the appropriate data portals.
Support with data input in all data systems, including ASISTS (Adult Student Information and Technical Assistance), DYCD Connect, AS400, and/or Salesforce, and use databases to prepare program reports for internal, city, and state use.
Communicate with participants, including providing program information, scheduling appointments, and drafting letters and other correspondence, as necessary.
Assist with the recruitment and support of volunteers.
Assist with reporting to government and private funders, tracking and reporting student data and achievement results.
Additional Responsibilities:
Model best practices in hospitality and foster a positive culture.
This position supports all aspects of programming, including, but not limited to, community outreach, recruitment, and participant outreach.
Work enthusiastically as part of a team.
Actively participate in training sessions, designated meetings, and special events.
Desired Skills & Experience:
High School Diploma/GED required. Bachelor’s degree in education, social work, mental health, or a relevant field is preferred.
Minimum two (2) years of experience in administration.
Bilingual preferred.
Knowledge of principles and practices related to adult literacy and civic education, immigration legal services, and case management, preferred.
Knowledge of Microsoft Office, including Excel, and working knowledge of Microsoft Suite.
Knowledge of Windows-based computer applications and database management.
Must be willing to work as part of a team and be able to establish positive relationships with participants, the community, collaborators, and partnerships.
Must be a self-starter, highly organized, patient, and able to work well with others.
Ability and interest in working with diverse populations.
Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.
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Title: Administrative Associate III
Company: Montana State University
Location: Bozeman, MT
