Overview
Administrative Associate (Travel & Protocol), GS6, Fixed-Term, Amman, Jordan Country Office 00129196 Jobs in Amman, Amman, Jordan at UNICEF
Title: Administrative Associate (Travel & Protocol), GS6, Fixed-Term, Amman, Jordan Country Office 00129196
Company: UNICEF
Location: Amman, Amman, Jordan
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Support.The Hashemite Kingdom of Jordan is leader in the region for the rights of its children. Working closely with the Government of Jordan, civil society, the private sector and communities, UNICEF Jordan Country Office aims to sustain results achieved for children to date, and strive to further improve policies, national institutions and programmes, for the well-being of every child in Jordan, in line with Jordan’s Vision 2025 and the National Human Resources Development Strategy (2016-2025) towards achieving the Sustainable Development Goals. Our programmes focus on improving the lives of the most vulnerable and disadvantaged children in the Kingdom, irrespective of their nationality, gender, religion or background. Our main pillars include: Child Protection; Education; Water, Sanitation & Hygiene; Adolescent and Youth Engagement; Health and Nutrition; Social Protection; and Operations.
How can you make a difference?Under the supervision of the Administrative Specialist, this post is in charge of providing Travel and Protocol services to the Jordan Country Office, under the common services.
TheAdmin Associate (Travel & Protocol), GS 6 level will not involve supervisory roles at this level. The Travel and Protocol Assistant is required to handle and process the daily travel and protocol services in line with UNICEF rules and regulations for the management of office travel and protocol.
The core competencies required for this post are working with people, communication, and drive for results. The functional competencies required for this post level are Analyzing, Reporting, Planning and Organizing, Following Instructions and Procedures, Learning and researching.
Specific Roles And Responsibilities Are Shown Below
Protocol
Support in submitting and following up on the issuance of visas for official travel, entry visa to Jordan, obtain residencies through Ministry of interior and work permits through Ministry of Labor when needed.
Support in extension of staff entry visas through police stations or border department. Follow up with staff driving licenses, customs clearance, TRC and tax department.
Support in submitting and following up the free quota entitlements for diplomatic staff and shipments customs exemptions with MoFA, customs department and Asycuda.
Travel
Supports in ensuring that timely travel and transportation support is provided as per established UN travel rules and regulations.
As part of the Common Services, support in participating in regular market review of travel and transportation service providers to achieve cost-effective travel and logistics arrangements to meet office requirements
Assist in briefing international and national staff on all travel related entitlements and advisories, including security and visa/immigration/vaccination
Prepare correspondence and reports on travel and Protocol as required by supervisor.
Prepare and finalize the travel authorization (TA) in Vision for staff travel (duty or entitlement) and ensuring that UNICEF financial, staff rules and travel policy are being observed.
Determine…
