Overview
Administrative Associate Jobs in Athens, USA at Inside Higher Ed
Working TitleDepartmentPosition Summary
The Administrative Associate provides professional administrative and front-office support to ensure efficient daily operations. This role serves as the first point of contact for visitors and callers, delivers high-quality customer service, and performs a wide range of administrative, clerical, and organizational tasks to support the Institute, the Finance and Administration division, and leadership team. While working with these groups, the incumbent may manage sensitive information and will be expected to maintain a high level of confidentiality.
Special
Instructions
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
LocationMinimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
- Minimum 2 years of administrative, receptionist, or office support experience.
- Experience in a higher‑education, nonprofit, or similar office environment.
- Familiarity with scheduling systems, databases, or shared‑calendar platforms.
- Experience supporting front‑office operations or high‑volume customer interactions.
Front Office and Reception
- Serve as the first point of contact for visitors, guests, and callers; provide courteous and professional customer service.
- Manage the main phone line: answer, screen, and route calls promptly.
- Manage the general Institute of Government email account: review, screen, and route messages promptly.
- Maintain a welcoming and organized reception area.
- Receive, sort, and distribute mail, packages, and deliveries.
- Schedule visitor appointments and maintain front desk calendars as needed.
- Maintain a knowledge of divisions, services, and student opportunities to direct guests, clients, and employees to appropriate resources.
Provide Administrative Support
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Assist with scheduling meetings, maintaining calendars, and coordinating room reservations.
- Organize and maintain electronic and physical filing systems.
- Process invoices, receipts, and basic financial or purchasing documents (as applicable).
- Support data entry, record keeping, and database maintenance.
- Assist with onboarding tasks for new staff (e.g., preparing materials, setting up work spaces).
- Provide general logistical support for events, meetings, or office activities.
Manage Vehicle and Conference Room Reservations
- Manage the CVIOG vehicle and conference room reservation systems.
- Manage scheduling requests, documentation, and records for fiscal reporting.
- Ensure proper security for vehicle keys.
- Oversee maintenance and implementation of relevant policies and procedures as they pertain to state vehicle use, which includes documenting and ensuring compliance.
Office Operations
- Monitor and maintain office supplies; place orders as needed.
- Manage the Institute’s branded apparel inventory, distribution, and record‑keeping.
- Ensure office equipment (copiers, printers, etc.) is functioning and coordinate service calls.
- Help maintain office policies and procedures.
- Coordinate with facilities or IT teams for workspace needs.
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).
Recruitment Contact
- Email:
Julie.Daniel
#J-18808-Ljbffr
Title: Administrative Associate
Company: Inside Higher Ed
Location: Athens, USA
Category:
