Administrative Associate

Tradeworks is an international sales organization specializing in imported food and beverage products to large US retailers, importers, and distributors. This position will work closely with the Operations Manager to facilitate smooth operation with our manufacturing partners and communication with retail customers.

Please visit: www.tradeworksonline.com.

Responsibilities include but are not limited to:

• Assist Operations Manager with order tracking and partner relations
• Assist Owner with customer follow-ups
• Basic data entry in QuickBooks – enter & update invoices, send invoices upon delivery, follow up on unpaid/short-paid invoices, run open invoices report, check online acct for new payments
• Update Customer Relations Management (Excel) file with new communication with vendors or customers
• Light Sales Support – completing new item forms for customers, request samples from vendors, create and/or modify sales presentations in Powerpoint.
• Light filing
• Occasional preparing, packing, and sending of product samples and information
• Perform store checks and take photos, create store-check reports
• Order supplies and schedule their deliveries

Requirements:

• Ability to act professionally within an international business environment
• Working knowledge of QuickBooks
• Experience with MS Office (Word, Excel, PowerPoint), and Microsoft Outlook
• Well-organized, very close attention to details and strong skills with numbers
• Manage multiple tasks and responsibilities simultaneously
• Excellent communication, organizational, and interpersonal skills
• Self-starter with the ability to work independently with little or no supervision

Part time: Approximately 20 hours per week with potential for more
Salary: Competitive / Hourly – $18-20/hour based on experience

Location: Office in old-town Orange with flexibility for remote work

Job Type: Part-time

Pay: $18.00 – $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• No nights
• No weekends

Experience:

• Administrative: 2 years (Preferred)

Work Location: One location