Overview
Administrative/Clerical Manager Jobs in Bell Gardens, CA at Royal Packaging
Executive Assistant to the Director
Seeks to hire an executive assistant (EA) to the Director to provide administrative support to the Director of supporting Agency. The executive assistant will play a critical role in assisting the Director in improving the effectiveness of the organization by effectively and efficiently processing executive tasks.
The ideal candidate is highly self-motivated, professional, and capable of managing his or her workload and prioritizing tasks with multiple stakeholders within a fast-paced environment. He or she will also be excited to execute on behalf of the agency’s mission at the intersection of technology and national security.
This position is based in Mountain View, CA and reports to the Director Advisors to the Director.
Responsibilities
● Scheduling internal and external meetings that include the Director
● Reviewing and tracking action items for the Director and his direct reports as delegated
● Managing travel itineraries, including scheduling meetings, booking flights and hotels, and using the Defense Travel System (DTS) to create travel authorizations and vouchers
● Ensuring compliance of the Director’s administrative items, including time sheets, training materials, evaluations, etc.
● Inputting engagement-related data into various cloud systems
● Reviewing and signing correspondence and administrative paperwork, including email, letters, memoranda, personnel evaluations, etc. on behalf of the Director
● Collaborating with the Advisor to the Director to coordinate and finalize supporting documents for the Director
● Completing additional ad-hoc assignments as required
● Support to Mountain View Office
Preparing rooms and materials for the Director’s meetings with external guests
Escorting external guests and visitors for the Director
Coordinating with the security officer to pass clearances and ensure security compliance for guests visiting the Mountain View office.
Supporting Mountain View operations as required
Qualifications Required
● Strong written and oral communication skills
● Experience copy editing or finalizing formal documents for external distribution
● Comfortable engaging with multiple teams, including at the executive level, across multiple offices
● Technically savvy across multiple platforms, particularly the Google suite
● Strong organization, project management, and problem-solving skills
● Bachelor’s Degree
● Ability to acquire a security clearance
● Experience with government systems, particularly in order to process military and/or government travel requests and documentation
● At least 3 years of related work and/or training in the federal government and/or private sector
● Ability to travel as needed with the Director
Job Type: Full-time
Pay: $140,000.00 – $145,000.00 per year
Application Question(s):
Are you a US Citizen?
Experience:
Defense Travel System (DTS): 3 years (Required)
DoD: 3 years (Required)
Google Suite: 3 years (Required)
Calendar management: 3 years (Required)
C-Level Administrative: 3 years (Required)
Security clearance:
Secret (Preferred)
Ability to Commute:
Mountain View, CA 94043 (Required)
Ability to Relocate:
Mountain View, CA 94043: Relocate before starting work (Required)
Willingness to travel:
25% (Required)
Work Location: In person
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Title: Administrative/Clerical Manager
Company: Royal Packaging
Location: Bell Gardens, CA
