Overview
Administrative Coordiantor Jobs in Appleton, WI at First Impressions Sc
Job Summary:
At Heglar Creek Electric, we are seeking a detail-oriented and highly organized Office Administrator to support and enhance day-to-day operations. The ideal candidate is proactive, adaptable, and thrives in a dynamic environment. This role is essential in helping the team stay efficient and focused by managing schedules, communication, and various administrative tasks.
Responsibilities:
Handle incoming calls, emails, and other communications with professionalism and discretion
Coordinate meetings, take detailed notes, and manage follow-up tasks
Perform bookkeeping tasks such as tracking expenses, reconciling accounts, managing invoices, and assisting with financial recordkeeping
Monitor and track job progress to ensure accurate and timely invoicing based on project milestones and completed work
Assist with personal errands and tasks as needed to support overall efficiency
Maintain organization of digital files, documents, and reports
Provide administrative support for special projects and events
Run errands and manage local tasks for the team
Ensure confidentiality and a high level of discretion in all matters
Strong organizational and multitasking skills with the ability to prioritize tasks
Qualifications:
Required:
High School Diploma or equivalent
Excellent organizational and time management skills
Strong communication and interpersonal skills
Proficiency in Google Calendar and Google Workspace (Docs, Sheets, Drive, etc.)
Ability to multitask and prioritize tasks effectively
High level of professionalism and reliability
Valid driver’s license and reliable transportation
Preferred:
Previous experience in a office assistant or executive assistant role
Familiarity with service industry invoicing and QuickBooks
Comfortable working in a fast-paced and evolving environment
Benefits:
Health insurance coverage
Dental and vision insurance
401(k) retirement plan with 4% company match (after 6 months and 1,000 hours worked)
Paid Time Off (PTO)
Opportunities for professional development and career advancement
Equal Opportunity Employer:
Heglar Creek Electric is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.
Job Type: Full-time
Pay: $17.00 – $22.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Coordiantor
Company: First Impressions Sc
Location: Appleton, WI
