Overview
Administrative Coordiator Jobs in La Grande, OR at Nutrien
Join us at the intersection of
INGENUITY & INCLUSION
About the Role
Infrastructure Engineering Inc. (IEI) is looking for an Administrative Assistant I to join our Team! We are a leading engineering firm known for quality and responsiveness and a proven track record of success as a Prime civil engineering firm. The Administrative Assistant I role will support the Administration Department.
The purpose of these programs is to communicate career opportunities and promote workforce diversity within the Agency. Join us on this exciting journey as we continue to build a company based on Integrity, Excellence, and Ingenuity!
Essential Duties/Functions and Responsibilities:
Arranging staff meetings and scheduling appointments
Answering or transferring phone calls and taking messages for select staff members
Maintaining the office calendar
Writing memos, correspondence, invoices, receipts, spreadsheets and other reports as needed
Keeping the office database and filing system up to date and organized
Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Develop and update administrative systems to make them more efficient
Reply to email, telephone or face to face enquiries
Research and creates presentations
Generate reports
Handle multiple projects
Assists Design and Office Managers as requested and defined
Education and/or Experience:
High School Diploma or equivalent; and bachelor’s degree a plus
5-7 years of administrative experience
Knowledge and Skills:
Strong leadership skills
Excellent written and verbal communication
Experience with various forms of office software and equipment
Able to write reports and presentations
Good interpersonal skills
Ability to work with staff across multiple departments
Ability to work with budgets and create spreadsheets
Other Qualifications
Responsible for confidential and time sensitive material. Familiar with office and administrative project management. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Benefits and Perks
Highly competitive salary; and Bonus opportunities
Flexible Work Schedule
Medical, Dental, and Vision Benefits
Personal Paid Leave (Paid Time-Off)
Paid Holidays
Life Insurance
Short and Long-term Disability Program
401K Program with Employer Match
Profit Sharing
Employee Assistance Program
Employee Referral Program
Employee Appreciation Program
IEI University
An opportunity to learn and grow – Professional Development Program
Opportunity to share ideas and express your point of view
You are welcome to be your authentic self
Philanthropic Outreach and Volunteer Opportunities
Physical Demands
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; climb; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee may occasionally work outdoors in various weather conditions, possibly for an extended period depending on the assignment type.
EI is an Equal Opportunity Employer and is committed to the principles of equal opportunity for all employees and applicants for employment.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Title: Administrative Coordiator
Company: Nutrien
Location: La Grande, OR
