Overview
Administrative Coordinator Jobs in Brentwood, TN at Evoraa Healthcare
Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm, we are dedicated to serving the homeowner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.
Position Summary
The Administrative Assistant, Regional Office plays an important role in the organization by performing a number of activities related to the company’s Retail Administration functions. The role is primarily responsible, under general supervision, for performing full administrative and clerical duties of a confidential nature for executive and senior-level management within the Retail Administration department.
Essential Functions
Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail support and distribution, file creation and maintenance, and filing.
Prepare and modify reports, memos, letters, agendas, and other documents and deliverables, using word processing, spreadsheet, database, or presentation software.
Work closely and effectively with the executives and department managers in functional service area(s), performing various administrative duties upon request, and other special projects.
Receive and review escrow withhold approval and release requests; respond to related inquiries, and prepare and distribute escrow withhold checks.
Receive visitors and calls for the executives and department managers in functional service area(s); provide information by answering questions and requests.
Respond to requests for system updates related to appraisal, wire, and flood inputs.
Process monthly invoices for payment to various vendors.
Arrange detailed travel plans and itineraries for travel.
Coordinate and schedule appointments/conference calls for RA; set-up and reserve meeting space, respond to and create calendar requests. Perform other administrative duties as assigned.
Qualifications
High school diploma or equivalent required, some college-level business courses preferred, along with a minimum of three years of experience as an administrative assistant supporting multiple managers.
Prior experience in Mortgage lending, Finance, or similar field strongly preferred.
Passionate about delivering excellence in customer service.
High levels of diplomacy, tact, and confidentiality a must.
Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing; especially in the face of resistance or setbacks.
Ability to demonstrate patience and professionalism when interacting with both internal and external customers.
Ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills required; excellent spelling, grammar, and punctuation skills.
Highly organized and detail oriented; ability to work in a fast-paced, metrics-driven environment required.
Proficiency with data entry, Microsoft Word, Excel, and PowerPoint required.
Familiarity with making travel arrangements, including booking airfare, hotel arrangements, and rental car reservations.
Ability to type 60-70 wpm.
Thorough knowledge of voicemail and e-mail systems.
Ethical, with a commitment to company values.
Supervision
General supervision required, depending on experience
Apply sound judgment in the execution of core job responsibilities
Generally, follows pre-defined processes and guidelines, escalating more complex issues for advice and resolution
Requirements
Physical: Work is primarily sedentary; occasionally walks and/or stands
Manual Dexterity: Frequent use of computer keyboard and mouse.
Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media
Environmental: Office environment – no substantial exposure to adverse environmental conditions.
Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.
Guild Mortgage Company is an Equal Opportunity Employer.
Compensation at Guild is influenced by a wide array of factors including but not limited to local and federal minimum wage requirements, education, level of experience, and applicant’s geographical location.
Target hourly rate is $16.50 per hour.
This position offers eligibility for incentive compensation.
Title: Administrative Coordinator
Company: Evoraa Healthcare
Location: Brentwood, TN
