Overview
Administrative Coordinator Jobs in Houston, TX at Primary Services
Title: Administrative Coordinator
Company: Primary Services
Location: Houston, TX
Join a fast-paced corporate environment where your organizational expertise keeps operations running smoothly. Enjoy exposure to executive leadership, a collaborative professional setting, and the opportunity to support high-impact business initiatives.
Primary Services is actively recruiting for an experienced Administrative Coordinator for a large and well-established organization. This role provides direct support to senior leadership and a sizable operations team, offering a dynamic environment where attention to detail and efficiency are highly valued. The position is ideal for a polished professional with strong administrative experience looking to contribute at a high level within a structured corporate setting.
Responsibilities
- Provide direct administrative support to the Vice President of Operations and a team of 17 professionals.
- Process invoices using SAP and internal workflow systems.
- Coordinate domestic and international travel arrangements, including itineraries and logistics.
- Prepare and submit detailed expense reports in a timely manner.
- Schedule meetings, reserve conference rooms, and coordinate catering as needed.
- Develop and maintain organizational charts using Visio.
- Submit and track IT service requests for team members.
- Maintain calendars, ensuring alignment across leadership schedules and priorities.
- Assist with documentation, reporting, and general administrative tasks to support operational efficiency.
Qualifications
- Bachelor’s degree preferred or equivalent professional experience.
- Minimum of 5 years of administrative or executive support experience in a corporate environment.
- Proficiency in SAP and workflow-based invoicing systems.
- Advanced skills in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
- Experience using Microsoft Visio for organizational chart creation.
- Demonstrated ability to coordinate complex travel arrangements, including international travel.
- Experience preparing and managing expense reports.
- Familiarity with IT ticketing or request systems.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
