Overview
Administrative Coordinator Jobs in Albuquerque, NM at University of New Mexico
Full Job Description
Requisition ID
req28968
Working Title
Administrative Coordinator
Position Grade
10
Position Summary
The University of New Mexico Health Sciences Center Office of Research is seeking an experienced professional, highly organized, goal-driven, multi- tasker to join our dynamic Central Administration team as an Administrative Coordinator. It is a challenging position that requires an individual who excels at managing multiple competing deadlines and responsibilities.
This position requires someone who has outstanding professional communication skills (both written and verbal), executive level support experience, demonstrated follow-through skills and dedication to high quality output.
Duties Include:
Scheduling and travel arrangements for Office of Research Faculty and Staff. Serve as the administrative liaison for a myriad of components that directly support research infrastructure and resources for the Office of Research and it’s departments.
Serves as a primary point of direct administrative contact and liaison with all HSC OR departments and individuals within the departments, and external institutions and agencies on a range of specified issues; coordination of special projects, meetings, retreats, conferences and other departmental events.
Compile and prepare reports for internal leadership and external agencies which includes annual report and faculty survey. Work very closely with OR executive leadership and be a support member of the Executive Planning group, and several OR consortium committees and organizations.
Gather, enter and update data to maintain the HSC Office of Research website, the entire OR departmental contact list and listserv.
Manage and help develop specific projects for the OR and it’s departments as needed throughout the year. Plan and coordinate high visibility events for the HSC OR. This will include working with leadership and UNM HSC faculty to plan their attendance and presentations, promoting events within the university, and making all arrangements for space and refreshments, this includes the HSC OR Staff Merrit Awards.
Composes and prepares written documentation/memos for the VPR and leadership and correspondence for the OR; Reviews incoming and outgoing correspondence/emails and prepares responses as appropriate.
Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Office of Research, as appropriate, to include maintenance, logistics, security, remodels and related activities.
Meeting coordination including the preparation of agendas and minutes for OR departmental meetings, OR Executive Leadership meetings and others as necessary. Tracking of departmental timeline requirements including sending deadline reminders, aggregating results and preparing draft reports. Track committee memberships, and compile dosimetry report for RCC meeting
Purchasing activities – items over $5K. P-Card and PO transactions-complete purchasing as requested and required for the OR departments. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to payroll, travel, and/or purchasing; Complete reimbursements for the Office of Research Faculty and Staff.
Serves as the OR Logo Liaison which includes managing the Office of Research Marq account, and creating UNM-Health Sciences branded media content. Send…
Title: Administrative Coordinator
Company: University of New Mexico
Location: Albuquerque, NM
Category:
