Overview
Administrative Coordinator Jobs in Norman, OK at University of Oklahoma
Full Job Description
The Administrative Coordinator position provides professional administrative and financial support to investigators on funded projects. Responsibilities include but are not limited to preparing budgetary records/reports, expenditures and reconciliations, purchasing items for programmatic support; scheduling appointments and meetings, making travel arrangements; website management; helping to organize workshops, seminars and other sponsored events. The position requires coordination with the Research Financial Services Office for grants management as well as the DFCAS Dean’s Office for university accounts. This position will serve as a liaison to the Shared Business Services Center for coordination of financial, payroll, human resources, and travel activity, the College Dean’s Office, the Office of the Vice President for Research, as well as other departments across campus. Performs various duties as needed to successfully fulfill the function of the position.
Essential Duties
Organizes, coordinates and performs clerical and administrative functions following established standards.
Assumes dayto
day responsibility for organizing and coordinating specialized clerical functions.
Answers questions, provides information and handles complaints for internal and external customers.
Updates office procedures for a more efficient operation when necessary.
Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
Approves departmental expenditures within predetermined guidelines.
Reviews billing from contractors and vendors, adjusts as needed.
Establishes and maintains filing systems including confidential documents.
Assists with design and selection of departmental computer programs.
Selects, supervises, trains and evaluates performance of assigned staff.
Prepares staff schedules and monitors and approves time worked.
Coordinates departmental personnel and payroll issues.
Plans and coordinates special projects.
Schedules appointments and makes travel arrangements.
Collects and disseminates information for internal and external customers.
Performs other related duties as assigned.
Job Requirements
Required Education:Bachelor’s degree,AND:
12 months of related experience.
Equivalency/Substitution:Will accept 48 months experience in lieu of the Bachelor’s degree for a total of 60 months related experience.
Skills:
Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Certifications: none
Supervision:none
Special Instructions:If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.
Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the …
Title: Administrative Coordinator
Company: University of Oklahoma
Location: Norman, OK
Category:
