Overview
Administrative Coordinator Jobs in Campbell, CA at Hayward Lumber
About Wing:
Wing offers drone delivery as a safe, fast, and sustainable solution for last mile logistics. Consumer appetites for on-demand services are increasing, but current delivery methods are inefficient, costly, and contribute to road accidents and air pollution. Wing’s fleet of highly automated delivery drones can transport small packages directly from businesses to homes on-demand, in minutes. We design, build, and operate our aircraft, and offer drone delivery services on three continents. Our technology is designed to be easy to integrate into existing delivery and logistics networks, offering a scalable drone delivery solution for a broad range of businesses. Wing is a part of Google’s parent company, Alphabet, and our mission is to create the preferred means of delivery for the planet. If you’re ready to do the greatest work of your life, come join us.
About the Role:
Wing is looking for a highly organized and self-motivated Administrative Business Partner, Manager to manage and mentor our high-performing Administrative Business Partner (ABP) Team and support our VP of Government Affairs & Public Policy.
You’ll be at the heart of our business and activities, and will foster operational efficiency, ruthless prioritization, connection, and effective communication.This position requires exceptional attention-to-detail, strong judgment, resourcefulness, proactivity, and the ability to thrive while working in a fast-paced, high-growth environment, where priorities are constantly shifting and evolving. In addition to being solution-oriented, you have great coaching, problem-solving, and communication skills – all needed to interact with a variety of people and job functions, both internally and externally.
This role reports directly into Wing’s Sr. EBP, is a hybrid (i.e., approximately 2-3 days a week onsite, as business needs dictate), and is based in Washington, DC.
What You’ll Do:
Perform an extensive array of administrative tasks for Wing’s VP of Gov’t Affairs & Public Policy in a timely manner while maintaining careful attention to detail, including proactive calendar management, travel arrangements, preparing and tracking expense reports, and meeting organizational deadlines
Manage, develop, mentor, and advocate for the Wing Administrative Business Partner (ABP) Team
Support the executives and ABPs at Wing to enhance overall operational efficiency
Serve as a lead for and manager of medium to large scale projects, as assigned by your Manager
Coordinate executive and team meetings, ensuring materials, agenda, attendees and room/equipment are prepared. Follow through with note taking, tracking action items, and sending summaries
Plan, manage and execute company-wide events and executive team offsites across multiple regions globally, with some travel required
Model efficient and effective responses in daily operations and tasks, identifying areas to improve or introduce new operational strategies where needed
Coordinate between multiple offices, time zones and remote teams, across the US, UK, AU and other regions
Support the on-boarding experience and process for new executives reporting to your Exec and new ABPs joining Wing
Improve existing administrative processes and best practices, and create documentation as necessary
Manage internal and external communications with urgency and sensitivity with all stakeholders
What You’ll Need:
8+ years of administrative experience at a quickly-scaling company with operations across multiple time zones
2+ years of people management, or equivalent experience
Understanding and experience related to administrative assistant allocations (i.e., administrative bandwidth, capacity, experience, and career goals, as well as executive and business complexity drivers and needs)
Experience directly supporting VP- level executives
Strong ability to handle sensitive information and situations with care and confidence
Ability to thrive in an environment that is rapidly changing and navigate ambiguity with minimal guidance across a highly cross-functional organization
Ability to multitask and reprioritize tasks to maintain a realistic balance among multiple priorities
Experience serving as a project lead from conception to completion
Optimizing & streamlining processes to support the evolution of the business
Ability to quickly learn new tools and technologies (i.e. Google Suite tools)
Ability to effectively communicate and collaborate with a wide range of people and job functions
Wing is an equal opportunity employer and it is Wing’s policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. Employment at Wing is based solely on a person’s merit and qualifications directly related to professional competence. Wing does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.
If you have a need that requires accommodation during the interview process due to a disability or special need, please let us know by completing our Candidate Accommodations Request Form.
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Title: Administrative Coordinator
Company: Hayward Lumber
Location: Campbell, CA
