Overview
Administrative Coordinator Jobs in St. Petersburg, FL at eTeam
Title: Administrative Coordinator
Company: eTeam
Location: St. Petersburg, FL
Job Title: Administrative Coordinator
Local candidates only- full time onsite role Tower 3 St. Petersburg, FL
Duration: 6 Month Contract
Duties: Opportunity for extension or conversion based on attendance/performance
Must have a minimum of 2 years of recent corporate administrative experience
Primary Duties & Responsibilities:
Support the VP’s and Meeting Event Planners – printing name badges for participants (must know how to merge documents in order to print badges and labels)
Must be able to reconcile the invoices from the Event Meeting and enter the expenses into RJ’s expense system (Chrome River). Some basic accounting and reconciliation will be required
Basic phone skills – ability to answer basic questions, take messages, forward calls, respond to general client inquiries
Opening Boxes and organize items/packing and mailing boxes for the events/organizing meeting and events storage room
Manage the department’s general email; respond / follow up on email correspondence in a timely manner
Assisting meeting planners prep for conferences (projects, packing, shipping)
This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description)
General duties:
Execute instructions and request clarification when necessary.
Provide courteous, timely service when addressing client questions and concerns.
Speak clearly and concisely.
Convey information clearly and effectively through both formal and informal documents.
Constructively work under stress and pressure when faced with high workloads and deadlines.
Works cohesively and cooperates with others.
Ability to work independently with minimal supervision.
Skills:
Must be extremely organized and focused
Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
Intermediate skills with MS Office suite, especially Microsoft Excel – candidate must know how to merge 2 different reports within the tool
Database Mgmt.
Basic mathematical calculations
Microsoft Outlook
Must be able to lift and move boxes
Experience with handling expenses, paying invoices, and reconciliations
Phone skills- answering phone and transferring calls professionally
Prior experience working with Event Planning Teams is a plus
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