Overview
Administrative Coordinator Jobs in New York, NY at Integrated Resources, Inc ( IRI )
Title: Administrative Coordinator
Company: Integrated Resources, Inc ( IRI )
Location: New York, NY
Job title: Administrative Coordinator
Location: New York, NY – 10029 (Onsite)
Duration: 3+ Months of Contract
Job Description:
Education:
- Bachelor's Degree or equivalent combination of applicable experience and education
Job Summary:
- The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division.
- This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive
Duties and Responsibilities:
- Answers routine and specific inquiries when possible.
- Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
- Assists in maintaining and monitoring the budget and grant allocations.
- Prepare documents required to maintain balanced accounts for review and approval.
- Initiates and follows through on human resources and payroll transactions.
- Generates weekly payroll submission.
- Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
- Ensures adequate restock of supplies for department.
- Takes inventory or examines merchandise to identify items to be reordered or replenished.
- Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.
- Tracks expiration of vendors' contracts and renews as needed.
- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.
- Assist in the development and coordination of informational packets for participants.
- Transcribes and distributes minutes.
- Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
- Researches, locates and compiles information for reports.
- Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
- Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
- May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
- Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
- Coordinates administrative, Productarial and/or general office support coverage.
- Assigns work, sets deadlines and supervises the work of assigned staff.
- Performs other related duties.
Skills:
- 5 years related administrative or business experience required. Some supervisory experience preferred.
- MS Office Suite – Intermediate
- Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures
- Applies Learning: Assimilates and applies new job-related information in a timely manner.
- Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty.
- Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals
- Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
- Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals
- Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences
- Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive
- Manages Work (includes Time Management: Effectively manages one's time and resources to ensure that work is completed efficiently
- Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time
Languages:
- English( Speak, Read, Write )
