Overview
Administrative Coordinator – Branches Jobs in Grand Rapids, MI at Forest View Hospital
Position Type
Staff
Employee Group
Staff
Time Status
Full-Time
Time Category
Full Time (1560-2080 hours)
Annual Hours
2080
# of Months
12
Hours Per Week
40
Work Dates
July 1 – June 30
Campus
Main Campus (Grantham)
Position Description
Position Summary
Provide high-level administrative support for the Office of the Provost, including Faculty Development, including maintaining systems to advance productivity, managing calendars (including scheduling and prioritization of appointments), managing departmental e-mail accounts, greeting visitors, answering phone and e-mail queries, and addressing routine questions.
Education Required
Associate’s degree or equivalent experience
Education Preferred
Bachelor’s Degree
Experience Required
Two to three years of administrative support/project management experience.
Experience Preferred
At least one year of experience in higher education.
Skills, Characteristics Required for Position
Excellent organizational and time management skills, including demonstrated commitment to accuracy and rigorous attention to detail
Professional-level verbal and written communication skills, including ability to communicate effectively with internal and external constituencies
Ability to effectively manage projects, including a strong capacity to prioritize responsibilities, advance multiple projects concurrently and independently, and manage deadlines
Demonstrated skill in creating and editing documents, spreadsheets, presentations, and reports
Ability to develop and manage budgets
Strong technological proficiency, including the ability to use Microsoft Office software (Word, Excel, PowerPoint, Teams), Qualtrics, web design and learning management systems
Ability to build relationships of trust within and across departments, including a demonstrated commitment to engage a diverse community
Ability to handle highly confidential information with discretion
Special Working Conditions
The hours for this position may vary outside standard business hours and may require occasional flexibility from the usual schedule.
Driving Requirements
N/A
Essential Employee
N/A
Primary Duties
Administrative Support
Provide general support for all aspects of the Offices of the Provost and Faculty Development including acting as the general receptionist, maintaining the office suite, ordering supplies, handling mail, composing correspondence, monitoring the Office of the Provost and Faculty Development email accounts, editing and proofreading documents, maintaining office files and personnel lists.
Coordinate travel arrangements and itineraries for staff and guests as needed.
Edit and refine websites.
Manage the renewals and payments of Provost area and Faculty Development operating contracts and subscriptions and provide OneSource and P-Card support as needed.
Maintain a well-organized and accessible digital filing system.
Event Management and Support
Advertisements, space reservations, refreshments, guest travel/lodging, communications, presentations and payments.
o Christian Scholarship Colloquies
o Christian Faith and Academic Vocation dialogues for Ranked Faculty
o Celebration of Scholarship
o May Development Week
o Community of Educators Retreat
o Educator’s In-Service Day
o New Educator Orientation
o Provost’s Seminar
o Convocation
o Commencement
Committee Support
Agendas, scheduling, communications, Canvas site maintenance, collecting proposals and related documents, attendance and minute taking as needed.
o Scholarship and Development Committee
o Educational Technology Committee
o Institutional Review Board
Faculty Programs and Specialized Support
Coordinate the maintenance of TT&P files including retrieval of student evaluations from Anthology, insertion of all materials into electronic files, correspondence with faculty and tracking of file status.
Monitor the University’s syllabus archive and manage processes to ensure the consistent and timely collection of both undergraduate and graduate course syllabi.
Coordinate tasks related to evaluation of faculty performance, including distribution and collection of Professional Development and Performance Report (PDPR) and administration of student course evaluations (via Anthology system).
Administer requests for ranked faculty Conference Participation funds.
Provide support for external grant applications and related activity reporting.
Coordinate communications and funding distribution for professional development funds for all ranked faculty in coordination with accounts payable.
Provide support for assessment of Faculty Development programs, including design and distribution of Qualtrics surveys and presenting data for follow-up reports.
Collect assessment reports for each grant and scholarship activity funded by the OFD, maintain a Grants and Sabbatical file for individual faculty members for reference by the Scholarship and Development Committee, and keep files of all funded applications.
Process necessary hiring and payroll forms for Smith Scholar and Teaching Interns.
Coordinate tasks related to New Educator on-boarding, including full-time and adjunct faculty Canvas site maintenance, website updates and program planning.
Gather data and manage information for Faculty Development annual reports, such as documentation associated with faculty scholarship.
Maintain consistent and reliable attendance.
Secondary Duties
Other duties as assigned.
Supervises: # of Administrative
0
Supervises: # of Staff
0
Supervises: # of Student
0
Posting Date
01/22/2025
Open Until Filled
No
Application Deadline
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Title: Administrative Coordinator – Branches
Company: Forest View Hospital
Location: Grand Rapids, MI
