Overview
Administrative Coordinator, Legion Jobs in San Francisco, CA at COFAM- Corporation Of the Fine Arts Museums
Full Job Description
The Administrative Coordinator, Legion of Honor, Curatorial, supports the functions of curatorial departments at the Legion of Honor, working closely with the Chief Curator in an administrative capacity. Essential functions of this position include; administrative support and project coordination for the Chief Curator; administrative support for documentation and management of the European paintings collection; administrative support on expense reporting and budget tracking for Curators-in-Charge of European Decorative Arts and Sculpture and of Ancient Art.
Typical Duties and Responsibilities:
Provides administrative support to the Chief Curator including but not limited to scheduling meetings, answering or arranging calls, organizing and prioritizing post and e-mail, managing Google calendar, organizing and drafting correspondence.
Coordinates interdepartmental meetings and collaborative projects involving all three Legion of Honor curatorial departments (European Paintings, European Decorative Arts and Sculpture, Ancient Art), including gallery didactics, joint installations, and joint public programming. Prepares and distributes meeting materials, including agendas and supporting documentation. May attend meetings and take minutes as requested.
Using collection management database (TMS) and project management software (Asana), supports the documentation and management of the European paintings collection, tracking and recording acquisitions, loans, and installations.
Builds and maintains paper files on objects in the European paintings collection.
Maintains exhibition checklists and coordinates curatorial workflow of loan letters for exhibition projects originating in the European Paintings department, managing templates and, under direction, drafting requests.
Coordinates business travel for Chief Curator; creates and processes expense and credit card reports for Chief Curator as well as for Curators-in-Charge of European Decorative Arts and Sculpture and of Ancient Art.
Working with corresponding department heads, tracks budgets for the office of the Chief Curator and the departments of European Decorative Arts and Sculpture, Ancient Art, and European Paintings.
Enters and tracks purchase orders in the P.O. database and processes invoices in Papersave for the office of the Chief Curator and the departments of European Decorative Arts and Sculpture, Ancient Art, and European Paintings, subject to final review and signature by relevant department heads and members of Leadership Team.
Maintains and updates documents and spreadsheets in Googledrive including: object lists, task schedules, budgets, and draft documents.
Performs general administrative work for Legion of Honor curatorial departments. Processes memos and requests.
Under direction, creates PowerPoint/Google Slide presentations for Chief Curator.
Proactively anticipates future needs based on upcoming events, meetings, deadlines, installations, and other activities;
Performs other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree, preferably in art history or a related field within the humanities.
Work Experience: Three years of office administrative experience, working with a senior level manager or director; work in a museum or similar environment strongly desired.
Skills and Abilities:
Self-motivated, highly organized, and deadline-driven.
Excellent organizational, writing, and communication skills, …
Title: Administrative Coordinator, Legion
Company: COFAM- Corporation Of the Fine Arts Museums
Location: San Francisco, CA
Category:
