Overview
Administrative Coordinator – PART-TIME, Children’s Research Jobs in Dallas, TX at UT Southwestern
Executive Assistant
At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us:
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Job Summary:
As an Executive Assistant at Salas O’Brien, you will play a crucial role in supporting high-level executive and ensuring the efficient operation of the executive office. The successful candidate will possess strong organizational, communication, and interpersonal skills, as well as the ability to handle confidential information with discretion. The Executive Assistant will be responsible for managing executive schedules, coordinating meetings and events, handling correspondence, and providing general administrative support to facilitate the smooth functioning of the executive office.
In this role, you will:
Calendar Management:
Schedule and coordinate appointments, meetings, and travel arrangements for executives.
Proactively manage and prioritize executive calendars to optimize their time.
Communication:
Act as a primary point of contact for internal and external stakeholders.
Draft and edit correspondence, emails, and other communications on behalf of executives.
Handle incoming calls and inquiries, redirecting or responding as appropriate.
Meeting Coordination:
Organize and coordinate meetings, conferences, and special events.
Prepare meeting agendas, take minutes, and distribute relevant materials.
Administrative Support:
Assist with the preparation of reports, presentations, and other documents.
Conduct research and gather information as needed.
Manage and maintain executive files and documents.
Travel Arrangements:
Arrange and coordinate travel itineraries, accommodations, and logistics for executives.
Process travel-related expenses and reimbursements.
Confidentiality:
Handle sensitive and confidential information with discretion and professionalism.
Ensure the security and confidentiality of executive office data.
Problem Solving:
Anticipate challenges and proactively address issues to streamline executive workflows.
Exercise sound judgment in decision-making and problem-solving.
Team Collaboration:
Collaborate with other administrative staff and departments to ensure seamless operations.
Support and assist other team members when necessary.
You will be a great fit if:
You have experience in accounting/finance.
You have experience interacting with technical staff and outside clients.
Skills/abilities:
Proven experience as an executive assistant or similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in office software (e.g., Microsoft Office Suite).
Discretion and confidentiality in handling sensitive information.
Ability to multitask and prioritize tasks effectively.
Detail-oriented with a high level of accuracy.
Proactive and resourceful in problem-solving.
Professional demeanor and strong interpersonal skills.
Experience with Deltek Vision
Education and Experience:
Bachelor’s degree preferred.
Previous experience in an executive support role is an asset.
Location: Tustin, CA (On-site)
Travel: Limited
Compensation & Benefits:
Salas O’Brien health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Team members have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Salas O’Brien has both U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members, 10 paid holidays, and paid leave programs for military service and new parents. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.
The base salary range for this position is $75,000 to $85,000. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Equal Opportunity Employment Statement
Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.
Education
Preferred
Bachelors or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Administrative Coordinator – PART-TIME, Children’s Research
Company: UT Southwestern
Location: Dallas, TX
