Overview
Administrative Executive (Project Assistant) Jobs in St Louis, MO at Trident Consulting
Title: Administrative Executive (Project Assistant)
Company: Trident Consulting
Location: St Louis, MO
Trident Consulting is seeking a "Executive Administration & Services Expert 5 (Administrative Executive (Project Assistant))” for one of our clients. A global leader in business and technology services
Job Description
Role: Executive Administration & Services Expert 5 (Administrative Executive (Project Assistant))
Location: St. Louis, MO
Pay: $38 – $44/hr on w2
M-F 8am-5pm CST
Overview
We are seeking a detail-oriented Project Administrative Assistant to support the Technical Project Manager (TPM) on a Capital Expenditure (CAPEX) project. This role combines strong administrative capabilities with construction-context experience and advanced Microsoft Office proficiency. The position supports project governance, documentation, and day-to-day project administration, with a flexible remote work option.
Responsibilities
– Schedule and coordinate internal and external project meetings, including coordination with stakeholders, room bookings (when applicable), and calendar management.
– Take clear, accurate meeting minutes and convert them into structured action and decision logs.
– Maintain and track action/decision logs, monitor open items, and follow up to ensure timely closure.
– Update and manage project documents, including change management records, risk registers, and project dashboards.
– Support the TPM in updating project charters, organizational charts, and related governance documents.
– Prepare and distribute status reports, presentations, and briefing materials for project reviews.
– Maintain document control with versioning, labeling, and secure storage of records.
– Collaborate with cross-functional teams (engineering, procurement, finance, and construction) to gather inputs and ensure alignment.
– Ensure adherence to project management standards and organizational policies.
– Assist with ad hoc tasks and requests to support the TPM and project team.
Required Qualifications
– Proven administrative experience in a construction or capital projects environment.
– Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
– Excellent written and verbal communication skills.
– Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines.
– High attention to detail and strong organizational skills.
– Ability to work independently with minimal supervision in a remote setting.
– Proactive attitude with problem-solving skills and initiative.
Preferred Qualifications
– Experience with project management or construction ERP systems or job cost reporting.
– Familiarity with change management processes and governance documentation.
– Experience taking minutes and producing action/decision log formats.
– Knowledge of risk management and project governance best practices.
Skills
– Time management and prioritization
– Meeting coordination and minute-taking
– Documentation control and versioning
– Data tracking and status reporting
– Effective communication and collaboration
– Adaptability and reliability in a remote work environment
– Basic critical thinking and issue resolution
