Overview
Administrative Manager Jobs in Minneapolis, MN at Sabathani Community Center, Inc.
PRIMARY FUNCTION/PURPOSE:
The Administrative Assistant is responsible for providing administrative and clerical support to the program and assisting administrative staff to facilitate the efficient operation of the program. In many instances, this individual will function as the first point of contact with the program, and must utilize exceptional telephone manners, interpersonal skills, and above all a positive attitude. This position is responsible for working at our Ellington location in Manhattan.
MINIMUM QUALIFICATIONS:
High School Graduate and/or G.E.D. is required
Minimum of two (2) years of experience with secretarial/clerical responsibilities is required
Bilingual language skills are strongly preferred
Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute
Ability to utilize good judgment and discretion in the handling of confidential information is required
Must be detail oriented, highly organized, and able to work independently
Ability to manage multiple and shifting priorities with strong follow-up skills
Excellent project management, time management, and presentation skills
Excellent oral and written communication skills coupled with strong interpersonal skills
Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe
PRIMARY RESPONSIBILITIES:
Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting/interview scheduling, and telephone communications
Utilizing the Department of Homeless Services (DHS) – Client Assistance and Re-housing Enterprise System (CARES), complete Facility Bed Management, Client admissions, discharges, and transfer discharges
Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES System
Prepares and completes reports as needed
Maintain a current and up-to-date filing system for the program
Maintain records of daily school attendance with the assistance of the Department of Education Representative
Order supplies and track distribution of supplies
Assume other responsibilities when requested by the Program Director or other members of the management team
Coordinate with other Administrative Support staff to ensure the smooth operation of the unit, including telephone reception, data entry, and photocopying
Perform a variety of support tasks that are highly confidential and sensitive
Perform other duties as assigned
SECONDARY RESPONSIBILITIES:
Facilitate effective communication with other staff within an interdisciplinary context, participate in and contribute to staff meetings, as well as the development of policies and procedures
Participate in training and staff-development activities to acquire and maintain the interpersonal and operational skills necessary for successful job performance
PRINCIPAL RELATIONSHIPS:
Frequent contact with staff within various departments, using considerable independent judgment in making decisions
Regular contact with external and internal callers to ensure a high degree of customer service is provided
Interact with other departments and locations to ensure cooperation and the delivery of proper services
OTHER REQUIREMENTS:
May be required to work long hours and a varied schedule
Traveling throughout various locations in the New York City area
Lifting and moving objects weighing up to 30 pounds several times a week
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
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Title: Administrative Manager
Company: Sabathani Community Center, Inc.
Location: Minneapolis, MN
