Overview
Administrative Manager Jobs in Remote at Atlas Community Studios
Position Summary:
The Receptionist role is responsible for providing high-level, administrative support to several busy Analysts, Associates, and/or Directors within the company, including but not limited to travel, expenses and light calendar management. This position requires a team player who is highly organized, can juggle many tasks at once, not easily overwhelmed, and is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. The Receptionist will be responsible for being in office five days a week, answering phones, and providing support to employees and visitors alike. The Receptionist also works closely with the Office Services Coordinator and Office Manager handling logistics for large office meetings, employee training sessions, and board meetings for Portfolio Companies.
This role is based in New York, NY and is for an immediate start. This role requires 5 days a week onsite.
Responsibilities:
Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team in the office setting
Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations
Generate reports in Excel and PowerPoint
Prepare expense reports utilizing Concur
Book travel and calendar management using Outlook
Qualifications:
3+ years administrative support experience within a fast-paced professional environment – private equity, investment banking, law firm or professional services experience a plus
Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
Strong attention to detail, follow-up and excellent organizational skills
Ability to treat sensitive and confidential information with appropriate discretion
Strong sense of urgency, adaptability, flexibility and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
Occasional after-hours work may be required
Bachelor’s degree preferred
The annualized base pay range for this role is expected to be between $75,000-85,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise and the applicant’s skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.
Company Overview:
Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity.
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Title: Administrative Manager
Company: Atlas Community Studios
Location: Remote
