Overview

Administrative Office Assistant/Receptionist Jobs in Addison, IL at Eagle Precision Fabricators, Inc

St. Cecilia Catholic Church
JOB SUMMARY:

We are seeking a reliable and highly organized full-time Administrative Assistant to provide support to

both our Accounting and Facilities departments. This hybrid role involves handling administrative and

clerical tasks such as managing invoices, assisting with account reconciliations, maintaining financial

records, coordinating vendor communications, scheduling facility maintenance, and ensuring office

operations run smoothly. The ideal candidate is detail-oriented, proactive, and able to manage multiple

priorities in a fast-paced environment. Proficiency in office software, basic accounting knowledge, and

strong communication skills are essential for success in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary duties to include, but are not limited to:
Assist with data entry and maintenance of financial records. Reconcile bank statements and general

ledger accounts. Support month-end and year-end closing procedures. Assist with payroll processing

and related documentation. Prepare financial reports and summaries as needed. Track and manage

facility-related expenses and service contracts. Schedule and oversee routine building services (e.g.,

cleaning, HVAC, pest control). Communicate with building management staff on shared services or

issues. Maintain organized records of service requests and work orders. Manage building access,

security badges, and visitor protocols. Monitor and maintain inventory of office and facility supplies.
QUALIFICATIONS

High School Degree required, college education in Business Management and/or Computer strongly
desired

Proficiency in Microsoft Office and Outlook required
Minimum of two years’ experience in the field of clerical/record keeping, word processing and/or
administration

Obtain clearance for employment based on Archdiocesan background check
Experience working within the Catholic community preferable

SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Requires the ability to maintain confidential information with the highest degree of discretion at all
times

Follows Archdiocesan Ethical and Personal Conduct
Clear and comprehensible oral and written communication
Able to gather reliable and pertinent information essential for the pastor to make informed decisions
Task-oriented with an excellent sense of priority, logic and objectivity
Highly organized and capable of handling a number of sensitive and important issues simultaneously
Redirect inquiries to appropriate staff and resources

PHYSICAL DEMANDS/WORK ENVIRONMENT

General office environment; weekend and evening work may be required. The physical demands are
representative of those that must be met by an employee to perform the essential functions of the job.

Reasonable accommodation may be made. Frequently required to sit, stand, talk, hear, walk, use hand to

finger and reach with hand and arms. The employee must occasionally lift and/or move up to 20 pounds.

EOE. M/F/Disability/Veteran
Please email your resumes to: [email protected] more

Title: Administrative Office Assistant/Receptionist

Company: Eagle Precision Fabricators, Inc

Location: Addison, IL

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