Overview
Administrative Office Coordinator Jobs in Brockton, MA at Sevita
There’s nothing more rewarding than creating lifelong memories, for yourself and for others. And that’s what you’ll do with us. Through our inclusive culture of belonging, we value and celebrate the uniqueness of every individual who makes us who we are and is part of our amazing global community of more than 14,000 Team Members. They are the talented and brilliant people who deliver memorable experiences for our Members and Guests every single day through their commitment and passion for who we are and what we do.
As an award-winning workplace, we pride ourselves on the positive impact we make in our industry and in the communities where we live and work. And we’re dedicated to recognizing, rewarding and supporting every achievement, however big or small. It’s all part of making incredible memories, together. Find your path in a career that really matters, where you’ll truly belong. Join our growing, innovation-driven team today.
The Office Services Administrator assists in managing the overall physical operations for the call center. They are also responsible for the clerical and administrative duties supporting all functions of Office Services, including office/room setup, clerical work, vouchering, and mailroom support.
Schedule: Monday – Friday, 8am-4:30pm
Pay rate: $19.50/hour
Responsibilities
Assists with vendor relationships, including building owners, building maintenance and cleaning company, coffee distributer, vending machine distributer, shredding company and copier service.
Codes, secures approval and submits Accounts Payable vouchers, including both customer refund scenarios and bill payments for the call center
Maintains common areas, keeping break room stocked, organized and clean
Orders and maintains inventory on office supplies, focusing on cost savings. Maintenance and orderly upkeep of the storage closet.
Assists with office meetings for internal and external guests (space planning, attendee scheduling, food and refreshments, set up and clean up, technology needs and printing).
Assists in general facility inspections and monitoring of safety conditions.
Coordinates and hosts service vendors, when on site, ensuring that deadlines, repairs, services and work are completed on time.
Assists in maintaining office equipment and machines.
Assists with call center events to include holiday celebrations, annual awards banquet, Customer Service Week, Seasons of Giving, Happiness Council, and others as directed.
Assists in the daily operations and maintenance of the facilities surveillance equipment, observing both live and recorded video footage as needed or requested; reporting incidents or suspicious behavior and contacting authorities when necessary to maintain a safe work environment.
Manages daily badging access and photos for badges.
Requirements:
Minimum Formal Education: High School Diploma or Equivalent
Minimum Experience: Admin/Clerical Experience – 3 years
Essential Training, Knowledge, Licenses and /or Certifications: Knowledge in the maintenance of office equipment helpful. Accounting knowledge is a plus.
Essential Professional Skills/Competencies: Customer Service driven with exceptional communication and interpersonal skills. Excellent attention to detail.
Benefits:
Paid training: You will earn as you learn to be a Hilton vacation specialist and brand ambassador.
Career Growth: We believe in developing our current talent, we promote within.
Fantastic benefits package: We offer several Medical/Dental/Vision plans, Education Assistance, 401k (company match), and many more benefits!
Work/Life Balance: You will receive generous paid-time off and we offer flexible hours. Full time and part time opportunities are available. We are a highly philanthropic and socially responsible organization!
Amazing discounts: Hotels, retailers, car rentals, theme parks, and much more!
Extraordinary People, Exceptional Benefits on Day One
Benefits start on your first day of work with no waiting period!
Hilton Grand Vacations is committed to putting people first. That’s why our benefits plan starts when you do. But that’s just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. team.
Eligibility: All U.S. regular full-time and part-time Team Members are eligible for a wide range of benefits. Team Members represented by a labor organization or subject to a collective bargaining agreement may have benefits that differ from other non-represented employees.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Title: Administrative Office Coordinator
Company: Sevita
Location: Brockton, MA
