Overview
Administrative Officer Jobs in Dubai, United Arab Emirates at 4SPACE design
Title: Administrative Officer
Company: 4SPACE design
Location: Dubai, United Arab Emirates
Job Title: Administrative Officer/ Specialist
Location: Dubai, UAE
Company:4SPACE DESIGN
About the Company: 4SPACE DESIGN is a leading architectural and interior design firm based in Dubai, renowned for its innovative, high-quality design solutions in commercial, hospitality, and residential sectors. Since 2011, we have consistently delivered projects that exceed client expectations, earning us numerous awards and a reputation for excellence in design and execution.
About the Role: The Administrative Officer is responsible for ensuring efficient day-to-day operations of the office and providing support to senior staff, project teams, and other stakeholders. This role encompasses a variety of administrative tasks, coordination duties, and assistance in organizational communication to uphold company standards and operations.
Responsibilities:
Office Administration:
Manage daily office activities, including scheduling meetings, handling correspondence, and maintaining organized records.
Ensure office supplies and equipment are adequately stocked and functioning.
Oversee the implementation and maintenance of filing systems (both physical and digital).
Coordination and Support:
Assist project teams and department heads with document preparation, record-keeping, and meeting coordination.
Support the Project Management Office (PMO) by ensuring timely communication and document distribution to relevant stakeholders.
Facilitate inter-departmental communication for smooth workflow.
Financial and Logistical Oversight:
Monitor and assist in budget tracking, invoice processing, and expense reporting.
Coordinate travel arrangements and itinerary preparation for staff and stakeholders.
Work with external vendors to secure services and maintain vendor records.
Compliance and Policy Implementation:
Ensure company policies and procedures are properly documented and communicated.
Oversee adherence to health, safety, and office operational standards.
Special Tasks:
Assist in preparation for audits, reviews, or regulatory submissions.
Assist in recruitment processes, including job postings, scheduling interviews, and onboarding new employees.
Maintain employee records, attendance, and leave tracking systems.
Coordinate training sessions, workshops, and team-building activities.
Assist with employee performance reviews and ensure appraisal processes are documented.
Address general employee queries regarding HR policies and procedures.
Support Business Development and Marketing activities when needed.
Undertake additional responsibilities as assigned by management.
Qualifications: Education: Bachelor’s degree in Business Administration, Management, or a related field.
Required Skills:
Experience: Minimum 2-3 years in an administrative role, preferably in a design consultancy, project management, or similar industry.
Technical Skills: Proficiency in MS Office Suite, experience with project management tools, and familiarity with financial software is a plus.
Soft Skills: Strong organizational skills, attention to detail, excellent written and verbal communication, and ability to multitask effectively.
Other: Familiarity with interior design and project management environments is advantageous.
How to Apply:
If you are interested in applying for this position, please send your CV, a cover letter, and samples of your work demonstrating your proficiency in CAD to [ [email protected] ]. Please ensure that your samples clearly display your ability to produce precise and detailed technical drawings.
