Overview
Administrative Officer I (P10) (Human Capital Management Division: Operations & HCMIS) (Re-Advert) Jobs in Gauteng, South Africa at University of Johannesburg
Title: Administrative Officer I (P10) (Human Capital Management Division: Operations & HCMIS) (Re-Advert)
Company: University of Johannesburg
Location: Gauteng, South Africa
Introduction
The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future”
Job Description
To provide administrative support and to ensure that accurate and valid employee data is maintained on the HCM information system in line with HCM policies and procedures.
Responsibilities
Administration:
Maintenance of HCM standards during the administration process in line with the HCM Service Charter.
Adhere to HCM Administration processes and procedures.
Balance multiple tasks to meet deadlines in a time-sensitive environment.
Ensure accuracy of data for HCM reporting purposes.
Responsible for the appointment of Permanent, Temporary employees and Independent Contrators.
Provide HCM Administration guidance to related stake holders.
Process appointments for based abroad employees.
Populate all standard letters pertaining to employee life cycle.
Communicate with the Payroll Department regarding salary related changes.
Liaise with the Rem & Benefits department for UJ Employee benefits.
Capture and maintain GES and DVP appointments related to 4IR
Collaboration with the HCM Coordinator Administration to ensure HCM Admin processes, are aligned with the HCM Strategic Plan.
Data Management
Apply implemented controls to maintain data intergrity
Adhere to data management principles including data integrity, quality assurance, credibility and completeness of data.
Risks And Governance Reporting
Identify Administrative risks and alert HCM Coordinator
Action implemented controls to mitigate administration risks
Adhere to all HCM Administrative SOPs and related policies
Minimum Requirements
A Diploma (NQF 6) or relevant qualification
At least three to five (3-5) years HCM administration experience
At least three to five (3-5) years Oracle experience
Competencies And Behavioural Attributes
Excellent communication skills (verbal and report writing)
Strong Business Acumen
Strong time management
Analytical and problem-solving skillsEmployee Relations knowledge
Understanding of Payroll processes
High-level skill in using Microsoft Office package
Excellent organisational skills and ability to multi-task and work cross fuctionally
Excellent customer service skills
Recommendations
Administration Experience within the Higher Education environment
Knowledge of Audit processes
Knowledge of UJ Policies
Enquiries
Enquiries regarding job content:
Ms. Vatiswa Arosi (Supervisor HCM Administration) at Tel. (011) 559 3502
Enquiries regarding remuneration and benefits:
Ms. Busisiwe Dumezweni (HCM Business Partner) at Tel. (011) 559 3012
