Overview
Administrative Project Assistant Jobs in King of Prussia, PA at American Baptist Churches USA
Human Resources Assistant/Administrative Assistant
Job Overview
Kings Bay Y/JCC Brooklyn is more than just a community space—it’s a dynamic hub of connection, empowerment, and inspiration. As a Jewish Community Center with and without walls, we embrace individuals from all religious, racial, and ethnic backgrounds, fostering a warm and inclusive environment where everyone feels welcome.
As a Human Resources Assistant / Administrative Assistant, you will play a key role in supporting the HR team and ensuring the department’s daily operations run smoothly. You will maintain and organize important employee documents and records, handling sensitive information with care and making sure all paperwork is accurate and up to date to meet compliance standards. In this role, you also serve as a friendly and professional point of contact for employees, answering questions or directing requests, while taking care of general administrative duties such as managing emails, answering phone calls, scheduling meetings, and keeping the HR office organized. You will additionally assist with the hiring process by posting job openings, tracking applicant submissions, and supporting the logistical needs of the recruitment cycle. Once new employees are hired, you help coordinate their onboarding by preparing orientation materials and ensuring all initial paperwork is completed so they can smoothly integrate into the team. Overall, this is a hands-on position with training and support provided, making it an ideal opportunity for someone eager to learn and grow in the HR field.
Job Responsibilities:
Guide new hires through the onboarding process by collecting required documents, checking for completeness, and ensuring paperwork is submitted accurately by each employee’s deadline
Maintain confidentiality and ensure HR files are updated and audit-ready
Assist in preparing HR reports or summaries for leadership (e.g., hiring status, onboarding progress, employee rosters)
Respond to employee questions related to HR processes (e.g., onboarding steps, employment documents, setting up direct deposit, basic policy clarification)
Help maintain compliance by tracking staff documentation (e.g., work permits, medicals, clearances) and flagging incomplete files
Assist with the full lifecycle of hiring, including job postings, candidate screening, and onboarding
Qualifications
High school diploma or equivalent (required)
Associate or Bachelor’s degree (preferred)
1+ year of administrative support experience, ideally with exposure to HR functions (preferred)
Familiarity with HR procedures, onboarding processes, and confidentiality standards (strongly preferred)
Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
Comfort learning HR software systems (ADP)—training provided
Experience with office equipment (printers, scanners)
Skills
Strong written and verbal communication
Excellent organizational and time management skills
High attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Discretion in handling sensitive employee information
Willingness to learn and take initiative
Ability to work independently and collaboratively
Job Benefits (Full-time employees only)
Health and vision coverage & dental coverage optional
Pension Benefit plan, after one year, with agency contribution
Life insurance
Generous Paid time off (PTO)
Paid federal and additional holidays
Employee program discounts
Schedule
Part-time 20–30 hours/week, and/or
Full-Time, Monday through Friday 9 AM – 5 PM
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
What interests you about working in Human Resources?
Do you have any previous experience supporting HR or administrative tasks?
This role involves collecting, reviewing, and following up on paperwork. How do you stay organized when managing deadlines for multiple people?
This role occasionally requires follow-up via phone and email. Are you comfortable professionally communicating with employees in both formats?
Experience:
Human resources: 1 year (Preferred)
Administrative: 1 year (Preferred)
Ability to Commute:
Brooklyn, NY 11229 (Required)
Work Location: In person
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Title: Administrative Project Assistant
Company: American Baptist Churches USA
Location: King of Prussia, PA
