Overview
Administrative & Project Assistant Jobs in San Leandro, CA at Alameda Health System
Job Summary
Job Description
What is the opportunity?
Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for team
Arrange and coordinate domestic and international travel agendas
Handle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
Manage phones and screen incoming calls and determine the level of priority
Arrange video conferences and meeting spaces
Manage client contact information in RBC’s CRM (Client Relationship Management system), assist with call reports and various data entry
Assist with technology requests, supply orders and miscellaneous queries
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
Prepare and submit invoices
Handle regular activities without prompting, and advise in advance of issues or delays
Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
Maintain information flow to internal partners and remain up to date on divisional activities and business objectives
Lead and coordinate ad hoc projects as requested
What do you need to succeed?
At least 5 years of administrative experience within the finance industry
Bachelor’s degree or equivalent
Ability to work in a dynamic, fast-paced environment
Ability to organize, prioritize, multi-task and solve problems efficiently
High attention to detail
Strong written and verbal communication skills
High degree of integrity and confidentiality
High proficiency in Microsoft applications – Outlook, Word, Excel, PowerPoint
Able to learn new technology quickly and adapt functionality to departmental needs
Exhibits sound judgement and decision-making abilities
Ability to interact effectively and establish good working relationships with other internal and external personnel
Excellent telephone etiquette
Self-starter with ability to work independently
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Leaders who support your development through coaching and managing opportunities
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team
Opportunities to do challenging work
Opportunities to building close relationships with clients
The good-faith expected salary range for the above position is $85,000- $110,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.
RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:
Drives RBC’s high-performance culture
Enables collective achievement of our strategic goals
Generates sustainable shareholder returns and above market shareholder value
Job Skills
Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork
Additional Job Details
Address:
BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK
City:
New York
Country:
United States of America
Work hours/week:
40
Employment Type:
Full time
Platform:
CAPITAL MARKETS
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-06-11
Application Deadline:
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
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Title: Administrative & Project Assistant
Company: Alameda Health System
Location: San Leandro, CA
