Overview
Administrative Sales Assistant Jobs in Carlstadt, NJ at Atlantic Cooling Technologies & Services
STRUCTURE
Department: HR
Section: HR
Reports to: HR Director
Status: Non-Exempt
Salary Range: $17-20 an hour (Based on Experience)
SCOPE
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
RESPONSIBILITIES
The following duties are not intended to serve as a comprehensive list of all duties performed, only a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties listed and may be required to perform additional, position specific duties.
Ensure timely processing of plans, permits and applications; perform follow-up phone calls to ensure timeliness of response from other departments and agencies.
Researches and communicates the status of permits to applicants.
Organize, schedule and book travel arrangements as well as lodging.
Complete credit applications.
Handle insurance claims.
Handles customer services
Handles billing reconciliations
Handle vendor insurances to ensure they meet company requirements.
Answer company phones by covering the reception desk when required.
Maintain computer and manual filing systems.
Other duties as assigned.
QUALIFICATIONS
1. High School Diploma is required, Associate degree from an U.S. accredited Community College is preferred.
2. Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions.
3. Computer literate preferably in Microsoft (Outlook, Excel and Word)
4. Superior data entry skills are a must, and experience in handling licenses and permits is preferred.
5. Must be able to multi-task in fast-pace environment.
6. At least 1 year of relevant work experience
7. Effective interpersonal and communications skills.
Title: Administrative Sales Assistant
Company: Atlantic Cooling Technologies & Services
Location: Carlstadt, NJ
