Overview
Administrative Secretary, Class II Jobs in Concord Township, OH at Lake County Educational Service Center
External Job Opportunity
Title
Executive Assistant, Internal Audit
Position Number
40254
Company
Hanford Tank Waste Operations
City/State
Richland, WA
Location
Richland
Posted
06/02/2025
Closes
06/09/2025
Regular/Temporary
Regular
Full/Part-Time
Full-Time
Job Responsibilities/Duties
Hanford Tank Waste Operations & Closure (H2C) delivers exceptional performance in safely removing, treating, and disposing of tank waste. H2C leads the nation’s largest and most complex radioactive waste cleanup, including closure of the legacy waste tanks at Hanford containing 56 million gallons of radioactive and chemical waste.
Joining H2C means becoming part of a team dedicated to creating “The Solution Today for a Better Tomorrow.” At H2C, our culture is deeply rooted in our Vision, Mission, Values, and Behaviors, which guide our efforts on the Hanford Site and within our communities. Our vision to tackle the Department of Energy’s largest environmental challenge reflects our commitment to leaving a positive legacy for future generations. We strive to deliver exceptional performance in safely removing, treating, and disposing of tank waste. Our values emphasize living safely, acting with integrity, and working collaboratively as a team. We encourage innovation, personal accountability, and continuous improvement, fostering an environment where everyone is empowered to contribute to our mission and celebrate our achievements. By embracing these principles, you will be part of a forward-thinking organization dedicated to making a meaningful impact today and for the future.
The Executive Assistant will execute complex, business-sensitive, and proprietary duties with discretion for the Internal Audit (IA) management and staff in accordance with administrative policies and procedures. May provide similar administrative support to Legal and Ethics and Compliance (E&C) department as needed.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion. Independently manages multiple tasks and responsibilities with competing priorities and deadlines, screens and prioritizes communications from external and internal sources, and organizes and maintains administrative processes.
Prepares and issues quality and timely correspondence, reports, and presentation materials to ensure products contain zero defects before delivery.
Prepares internal and external correspondence, proofreading, routing for concurrence and signature, and submitting to Correspondence Control for input into the system.
Communicates with a variety of audiences to support operations of the organization, including: answering telephones, message taking, greeting visitors, clients, staff, and management.
Schedules appointments and coordinates department and/or managers’ interface with other company organizations, clients, and external groups.
Maintains working relationships with management, staff, and other administration within the organization and the company.
Takes action authorized during manager’s absence and use initiative and judgement to see that matters requiring attention are referred to delegated authority.
Prepares business travel requests, makes travel arrangements, and prepares requests for reimbursement of travel and other business expenses for IA Manager and group. Manages and update IA Travel / Training spreadsheet and track spending.
Prepares meeting agenda and packet handouts on a weekly basis for management meetings as needed. Attends meetings and takes notes as needed.
Performs customary administrative duties including maintaining calendars, answering telephones in manager’s absence, schedules meetings, reserves conference rooms, updates Organizational Charts, tracks M&M funds allocations/spending, updates Property Management as needed, orders and maintains office supplies, all while working under minimal supervision.
Operates as Point of Contact for office equipment and cellular phone users, updating and maintaining an extensive spreadsheet tracking changes and additions on a monthly basis.
Compiles draft of Monthly Report and perform final editing after review of management as requested. Distributes report(s) and post to website as required.
Assists with scheduling/updating of training for IA. Assists other IA Admin Staff on an as-needed basis.
Maintains knowledge of safety policies and procedures and performs assigned duties in a safe manner. Supports update of Employee Job Hazard Task Analysis (EJTA) for IA Manager and group as needed.
Operates standard office equipment such as computers, printers, laminating machine, scanners, copy machines, calculators, shredder, etc. Proficient in use of site standard computer software.
The successful candidate will have advanced administrative decision-making skills, secretarial skills and diligent follow-up skills and possess strong communication skills and be able to communicate with personnel, management, support organizations, ORP, DNFSB staff, regulators, and stakeholders.
Required Qualifications
Grade 08
High School Diploma or equivalent and ten (10) years related experience or a combination of education and experience.
Grade 09
High School Diploma or equivalent and ten (10) or more years related experience or a combination of education and experience.
Note the essential duties for this grade level are like that of the previous grade level, however the scope of responsibility is larger, and the expected level of performance is increased.
Desired Qualifications
Proficient in Microsoft Office Suite and Adobe Acrobat.
Previous experience supporting executive level management.
Compensation & Benefits
In accordance with the company’s philosophy on compensation for exempt and salaried non-exempt employees, H2C takes into consideration a variety of factors when determining initial grade and salary to include assigned job scope and responsibility, a candidate’s qualifications as compared to internal comparators performing in a similar role, and the external labor market. A salary offer will be made at the appropriate grade level and within the targeted hiring range posted according to these factors. Note a candidate’s prior salary history will not be taken into consideration.
Hiring Range Minimum: $64,713
Hiring Range Maximum: $89,863
H2C offers a comprehensive benefits package to include medical/dental/vision, short-and long-term disability, life insurance, 401(k) with employer match, and paid time off. For a full list of benefits please visit https://hmis.hanford.gov/hr/page.cfm/HEWTBenefits
Relocation Funding Provided
No
U.S. Citizenship Required
Yes
Clearance Required
No
Job Classification
SNE
Shift Work Required
No
This contractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
Applicants and employees have rights under Federal Employment Laws and are protected under federal law against discrimination. To view information regarding these rights, please click on these links:
Know Your Rights: Workplace Discrimination is Illegal
Pay Transparency Policy Statement
Family Medical Leave Act
Employee Polygraph Protection Act
WA State Paid Family Medical Leave
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Title: Administrative Secretary, Class II
Company: Lake County Educational Service Center
Location: Concord Township, OH
