Overview
Administrative Services Coordinator Jobs in Omaha, NE at Opti9 Technologies
Full Job Description
Is this you?Are you an experienced administrative professional with an eye for detail and an enthusiasm for getting things done efficiently? Do you tell people that you’re the glue that holds things together? Are you friendly, calm under pressure and ready to support a leadership team in the fast-paced, non-stop world of IT? Come work for a dynamic and growing technology company where a focus on people and results creates a fun work environment with excellent benefits and perks!
Who are we?So glad you asked! Opti9 is a top hybrid cloud solutions provider. We’re committed to delivering industry-leading solutions to our customers based on their unique business needs. For those looking to the public cloud, we’re an AWS Advanced Consulting Partner and Certified Solution Provider focused on migration, optimization, transformation, and cloud-first application consulting. We also specialize in managed cloud, backup, and disaster recovery.
We have a fun, casual culture that embraces fresh ideas and innovation. We’re customer-driven and are looking for authentic and accountable team players to collaborate with us to reach our goals.
What would you do?
Whether it’s taking care of travel arrangements, calendar management, organizing events, greeting office visitors, or restocking supplies, our Administrative Services Coordinator is the one crossing the T’s and dotting the I’s to ensure nothing is overlooked. The person in this role will need to be a masterful problem-solver and an organizational force able to prioritize multiple tasks throughout the day.
Experience supporting multiple executives is essential, as you’ll be taking on a broad span of responsibilities in this role. Additionally, the ideal candidate will have experience arranging travel and will be superb at building relationships with our team.
Primary Responsibilities:
Maintain calendars, schedule meetings and conferences for our leadership team
SME for our travel management and expense platforms including training new users, creating reports, and ensuring policy compliance
Partner with our global Accounting Team to support AR collections and AP invoicing
Assist with expense management and travel planning for multiple team members
Act as liaison with HR Team when planning events (e.g., happy hours, holiday events, customer and employee outings)
SME for our e-signature platform – creating templates, adding new users and retention of completed documents
Validate vendor deliveries and services
Maintain a clean and inviting atmosphere for guests and employees (e.g., restocking drinks in fridge, watering plants, cleaning white boards, replenishing snacks in kitchen)
Work in conjunction with our NY team to order supplies and snacks for the NY office
Be a proficient, helpful and positive presence at the office
Answer the main phone line and direct calls appropriately
Create great first impressions to all our customers and guests
Sort incoming and prepare outgoing mail and deliveries
Organize, order and stock supplies in kitchen, bathroom, conference rooms, etc.
Order catering for employee appreciation events, customer meetings, internal and offsite meetings
Adhere to budget when ordering supplies, catering, pantry items for office
Assist with meeting preparation including set-up, tear down, clean up
Review, edit and format drafts and finalized materials ensuring completeness, accuracy, compliance …
Title: Administrative Services Coordinator
Company: Opti9 Technologies
Location: Omaha, NE
Category:
