Overview
Administrative Services Supervisor (Albemarle) Jobs in Charlottesville, VA at Virginia Department of Social Services
Title: Operations Coordinator
Position Type: Full-time
Reporting Location: In-Person (Carlsbad, CA)
Schedule: 8am-5pm PST, Mon-Fri, Flexibility for event coordination as needed
Salary: $45,000-$55,000/year
Reports to: Operations Manager
At Verdani Partners, we are committed to fostering an inclusive and equitable workplace. We strongly encourage individuals from underrepresented communities, people with diverse experiences, and those who may not meet every qualification but believe they can contribute meaningfully to apply.
**Due to the volume of applications that we receive, we are not able to give status updates on your application at this time. If you are invited for an interview, you will be contacted directly via email.
OVERVIEW
Verdani Partners is seeking an Operations Coordinator to provide support to our team by completing in-office tasks, scheduling meetings, booking travel, event coordination, and more. This role is essential in ensuring that our internal processes run smoothly, fostering collaboration across teams, and contributing to the company’s long-term success.
This position requires a highly organized and adaptable professional who can balance planning with hands-on problem-solving.
Reporting directly to the Senior Operations Manager, this role offers an opportunity to make a meaningful impact on a growing, mission-driven organization.
Please see the “About Us” section below or visit our website (www.verdani.com) to learn more about our firm.
RESPONSIBILITIES
In-office administrative tasks including ordering office supplies, stocking snacks, greeting visitors, answering and directing phone calls, handling mail and packages, inventory management, decorating, running errands, managing storage unit, etc.
Managing office procedures including vendor coordination for cleaning and maintenance, managing security, lost and found, desk and conference room booking software, and maintaining HOA communications.
Organize and schedule meetings for team members
Manages main company inbox including business development, vendor, partner and employee inquiries
Coordinate travel logistics for team members including booking flights, transportation, hotels, various reservations, and budget support
Plan and execute internal employee engagement events such as annual retreats, happy hours, virtual games, parties, etc.
Support in planning external events (community, networking, space rentals) and manage Peerspace listings
Promote Verdani’s company culture across the organization
Assist with administrative tasks related to our non-profit organization, VIBE, including scheduling, event coordination, etc.
Collaborate with the operations team on various projects and initiatives (support HR with onboardings and offboardings, budget support, etc.)
Respond to employee questions related to access needs, purchase approvals and provide basic IT troubleshooting for in-person and remote employees
Support with tasks related to company’s various green building certifications including tracking waste management and energy
Provide backup support for CEO’s personal assistant when needed
PROFESSIONAL EXPERIENCE & QUALIFICATIONS
We recognize that the job requirements may vary, and that not every candidate may possess all the required or preferred experience. We will consider candidates who demonstrate a combination of the required and preferred experience, as well as a proactive and positive “Can Do” attitude in their professional approach.
Required:
Driver’s license
Strong organizational and time management skills
Effective written and verbal communication
Ability to manage projects and prioritize tasks
Preferred:
These are skills that the job requires but are not strictly required from day one and can be learned as the employee works.
Experience with completing administrative tasks and office management
Experience in budget management
Passion for sustainability
PLATFORMS & SOFTWARE
We welcome candidates with transferable tech skills! If you’re familiar tools, we’ll support you in learning new systems!
Preferred:
Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint, etc.)
Collaboration platforms (Microsoft Teams, Slack or similar)
Project management tools (Monday.com, ClickUp, or comparable software)
WORKING CONDITIONS AND PHYSICAL DEMANDS
During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:
Remaining in a stationary position for prolonged periods of time at a desk and working on a computer
Repetitive motions involving the wrists, hands, and/or fingers
Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary
Close vision requirements due to computer work
Adequate hearing for effective communication in-person and/or on the telephone
Ability to move objects weighing up to 40 pounds occasionally, 25 pounds frequently, and/or 10 pounds continuously.
The job is performed indoors in a traditional office setting where moderate noise levels may be present.
We are committed to providing reasonable accommodation to ensure that all employees can perform their job responsibilities.
LANGUAGE REQUIREMENTS
Proficiency in English required for business communication, both oral and written
Multilingual candidates are encouraged to apply!
ADDITIONAL POSITION RELATED DETAILS
This position must be able to work in-person at Verdani’s office located in Carlsbad, CA
Applicants must be authorized to work in the United States.
Travel may be required for occasional company events
ABOUT VERDANI PARTNERS
Verdani Partners is a mission-driven organization dedicated to advancing sustainability in the built environment on a global scale. Our diverse international team of experts is committed to integrating environmental, social and economic values into real estate and corporate sustainability strategies.
We specialize in greening new and existing large building portfolios and supporting corporate sustainability initiatives. Our expertise spans sustainability reporting, green building certifications, energy efficiency, and operational best practices. Some of our key services include:
Corporate Sustainability Strategy & Reporting (GRESB, GRI)
Green Building Certifications (LEED, Energy Star Benchmarking)
Energy & Operational Efficiency (ASHRAE Audits, Commissioning)
Sustainability Education & Training
Our approach is to prioritize practical, long-term solutions that enhance economic, social, and environmental value. Our talented team of experts rocks the sustainability world with expertise, passion, and an above-and-beyond commitment.
WELLNESS & BENEFITS
Verdani is a fast-growing, employee-centered organization where people come first. We foster an environment that values collaboration, balance, and professional growth.
Verdani is supportive of employee satisfaction, health, and wellbeing. We offer many benefits including:
Medical, dental, vision, life, and short-term disability insurance
Paid vacation, holidays, and sick leave
Extra vacation days based on tenure
Paid parental leave
Paid volunteering time
Floating holidays
Employee Assistance Program (EAP)
Referral Program
Bereavement Leave
Reproductive Loss Leave
Annual allowance for professional certifications, training, memberships and attending professional conferences
Monthly home office stipend
Annual equipment allowance
Annual support allowance
Flexible work arrangements including work from home, flexible working hours, and flexible schedules with supervisor approval
401K program with employer contributions
and more!
At Verdani, you’ll be part of a team that works toward a shared goal: creating a better, more sustainable future. We combine expertise and innovation with a fun, collaborative atmosphere where everyone’s contributions matter.
Thank you for your interest in this position at Verdani Partners!
COMMITMENT TO DIVERSITY, EQUITY & INCLUSION
Verdani is an equal opportunity employer that values diversity, equity, and inclusion (DEI). We welcome candidates of all backgrounds and are committed to fostering an inclusive workplace free of discrimination and harassment.
All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. We believe that diverse perspectives fuel innovation and drive meaningful impact.
If you’re looking for a purpose-driven career where your work makes a difference, we invite you to join the Verdani team!
Beware of imposters posing as recruiters! Always verify that emails, including those regarding job interviews and offers, come from Verdani’s official email addresses, such as @applytojob.com or @verdani.com. Please note that we never send checks or request payment for equipment.
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Title: Administrative Services Supervisor (Albemarle)
Company: Virginia Department of Social Services
Location: Charlottesville, VA
