Overview
Administrative Specialist Jobs in Salt Lake City, UT at SWCA Environmental Consultants
Full Job Description
About the opportunity:
Do you thrive in the pursuit of excellence and providing the highest quality of support to both your colleagues and clients? We have a great opportunity for a proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work. SWCA is seeking anAdministrative Specialistto support the Salt Lake City, UT office. Work hours may vary seasonally and depending on project needs and your skills. This is a full-time, hourly, on-site position.
Our Vision (the North Star), Core Values, and Purpose:Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.
We are#OneSWCA and collaborate across all our offices, programs, and disciplines.We are#AlwaysLearning, we#NeverSettleand we#GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA’s unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.
Application deadline:Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.
What you will accomplish:
Coordinate office and administrative activities, including sorting/routing incoming mail and other materials, setup on and off-site meetings, organize project records and files, and ordering or purchasing of office or field supplies and food.
Manage office equipment servicing and vendor relations.
Provide and maintain records of employee building access cards.
Manage the fleet vehicles including arrangement of log term rentals, scheduling maintenance and keeping maintenance records, checking tire tread to determine replacement needs, equipping vehicles with all required safety items, preparing forms and information for driver safety, and tracking and reporting mileage.
Support the Lead Logistics Coordinator with organizing field equipment, booking travel, scheduling field staff, organizing outcoming and incoming field forms, tracking expenditures and reconciling credit card statements, and coordination of project logistics with Project Managers and Directors.
Support the Office Safety Representative to manage health and safety compliance tasks.
Assist staff and project managers with document production, data entry, UPS/FedEx shipments, and vendor communications, among other tasks as they arise.
Manage office operations and front desk duties to include maintaining inventory of office supplies, ensuring office kitchen is stocked and organized, answering calls and directing them to appropriate personnel, greeting and assisting vendors, watering plants, etc.
Experience and qualifications for success:
REQUIRED
Minimum of a High School diploma (or GED equivalent)
Minimum of one (1) year of experience in o…
Title: Administrative Specialist
Company: SWCA Environmental Consultants
Location: Salt Lake City, UT
Category:
